Parish Council Agenda Tuesday 5th June 2018 – Swaffham Bulbeck Parish Council

NOTICE OF A MEETING OF THE PARISH COUNCIL

To Members of the Council:

I hereby give notice that a meeting of Swaffham Bulbeck Parish Council will be held in Downing Court on Tuesday 5thJune at 7.30pm
You are hereby summoned to attend for the purpose of transacting the following business:
Members of the public and press are invited to attend.

AGENDA FOR MEETING 464

1. APOLOGIES FOR ABSENCE
2. MEMBERS’ DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA + REQUESTS FOR DISPENSATION
3. OPEN FORUM FOR PUBLIC PARTICIPATION (10 MINS)
At the close of this item, members of the public will no longer be permitted to address the Council unless invited to do so by the Chairman.
4. TO APPROVE MINUTES OF MEETING 463
5. MATTERS ARISING/CLERKS and COUNCILLORS REPORTS for information only.
• Installation of bin at Pound Way.
• FLP Play Area Report
6. COUNTY AND DISTRICT COUNCILLORS REPORTS
District Councillors Report
7. STANDING ORDERS
To Discuss and Approve Review of NALC Standing Orders
8. INTERNAL AUDIT
To Receive Internal Audit Report
To Appoint Internal Auditor for 2018-19
9. TO APPROVE ANNUAL GOVERNANCE STATEMENT
10. TO APPROVE ANNUAL RETURN STATEMENT OF ACCOUNTS
11. NOTICE OF ELECTORS RIGHTS
12. FINANCES INCLUDING APPROVAL OF PAYMENT OF OUTSTANDING ACCOUNTS
a) To Consider Setting a Chairman’s Allowance and Making a Payment in Lieu of the Annual Parish Meeting
(LGA 1972 ss 15(5)/LGA 1972 s111
b)To Approve Bank Reconciliations for April & May
c) To Pay June Accounts

Payments Since the Last Meeting
BACS Mrs D Bayliss Clerk’s Salary Confidential LGA 1972 s112
BACS Inland Revenue Income Tax Confidential LGA 1972 s112
Payments for Tonight’s meeting:
BACS Mr J Sugg Handyman Payment £95.00 £0.00 £95.00 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS Mrs D Bayliss Travel/Telephone £61.70 £0.00 £61.70 LGA 1972 s174
BACS JCS Bookkeeping Payroll £17.00 £3.40 £20.40 LGA 1972 s112
BACS Fenland Leisure Play Play Area Report £100.00 £20.00 £120.00 LG Miscellaneous provisions Act 1976 s19
BACS Balfour Beatty Street Light £1,337.12 £267.42 £1,604.54 Highways Act 1980 s301

13. PLANNING MATTERS
a) Planning Applications
18/00461/FUL Alterations and extension to an existing building at 68 High Street, Swaffham Bulbeck for Mr & Mrs Seakins
b) Planning Approvals
18/00362/FUL Erection of a replacement single-storey extension to rear. Alterations to the rear elevation and roof slope at 68 Commercial End Swaffham Bulbeck
18/00190/FUL Demolition of existing lean-to and erection of two storey extension at 85 High Street, Swaffham Bulbeck for Mr & Mrs Chadwick
c) Other Planning Matters
18/00611/TRE & Trees/Swaffham Bulbeck/CA Tree work approval for 86 Commercial End, Swaffham Bulbeck
18/00196/TCON To comply with condition no 6 (Tree topping, lopping and felling) of decision notice 88/00394/RMA at 2 Station Road, Swaffham Bulbeck
14. NEIGHBOURHOOD PLANNING UPDATE
To Discuss Next Steps re the Development of a Neighbourhood Plan
16. CORRESPONDENCE/MATTERS FOR INFORMATION ONLY
a) To Discuss Response to Letter from a Resident to the Bulbeck Beacon
b) Email from resident of Mill Lane re extension in neighbouring property.
c) Letter of thanks from East Cambs Neighbourhood Watch
17. UPDATE ON THE GDPR
a) General update on GDPR regulations from the Clerk
18. TRAINING COURSES
a) Councillor Finance Training Course July 2018
b) Clerks and Councillors Catch Up Day 29th June 2018
19. DENNY AND PLAY AREA MATTERS
a) Play Area Inspection & Report
b) To Consider Necessary Tree Works on the Denny
20. ANNUAL PARISH MEETING
a) Report from the Annual Parish Meeting
21. AGENDA ITEMS FOR THE NEXT MEETING
Any business and payments, to be considered at Parish Council meeting must be delivered to the Clerk for inclusion on the agenda at least 7 days prior to the meeting.
22. Date of Next Meeting:
Tuesday 3rd July 7.30pm

May 31st 2018
Clerk to the Parish Council