Minutes of Meeting Held 4th September 2018
MINUTES OF SWAFFHAM BULBECK PARISH COUNCIL
MEETING NUMBER 466
Held at Downing Court on Tuesday 4th September 2018 starting at 7.30pm
Present: Cllr Sue Romero (SR); Cllr Peter Raby (PR); Cllr Nicky Bates (NB); Cllr Lynn Reed (LR); Cllr John Trapp
(JT); Cllr Kay Ballard (KB); Cllr Gordon Reid (GR);
Clerk: Mrs D Bayliss
DC Allen Alderson
0 Parishioners
Meeting opened at 7.30pm
4508 TO RECEIVE APOLOGIES FOR ABSENCE
Cllr Mary Smith; Cllr Robin Sewell; C Cllr Mathew Shuter;
4509 MEMBERS DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA & REQUESTS FOR
DISPENSATION
Cllr Bates – Tree Work Approval – 50 Commercial End (Neighbour)
4510 OPEN FORUM FOR PUBLIC PARTICIPATION
None
4511 TO APPROVE MINUTES OF MEETING 465 3
rd July 2018
It was proposed by Cllr NB and seconded by Cllr JT that the minutes of meeting 465 held
on 3
rd July 2018 are approved and signed by the chairman with amendments at 4503 to
state ‘it is hoped it will be sent’ and 4504 to state ‘leaving a 6ft stump’.
CARRIED
Cllr GR & Cllr KB abstained from the vote as they were not in attendance at the meeting.
4512 MATTERS ARISING including REPORTS FROM CLERK AND COUNCILLORS (For information
only)
No further response has been received from Anglian Water re the cemetery water
meter.
4513 COUNTY AND DISTRICT COUNCILLORS REPORTS
There was no report from the County Councillor.
The report from the District Councillor was read out at the meeting.
4514 PLANNING MATTERS
a) Planning Approvals
18/00461/FUL Alterations and extensions to existing building at 68 High Street, Swaffham
Bulbeck
18/00324/FUL Proposed side and rear extensions to existing listed building. Proposed
outbuilding in garden at Lordship Cottage, 2 High Street, Swaffham Bulbeck.
18/00325/LBC Proposed side and rear extensions to existing listed building. Proposed
outbuilding in garden at Lordship Cottage, 2 High Street, Swaffham Bulbeck.
18/00821/FUL Proposed dwelling, garaging and parking and associated works at Land East
of 34 Quarry Lane, Swaffham Bulbeck
Noted
b) Planning Refusals
18/00737/FUL Erection of two detached single storey dwellings at Land Southeast of The
Bungalow, Abbey Lane, Swaffham Bulbeck
GR thanked those who had been involved in attending the planning meeting and preparing
the parish council response.
c) Other Planning Matters
18/00997/TRE & Trees/Swaffham Bulbeck/CA Tree work approval for 50 Commercial End,
Swaffham Bulbeck – Remove three lowest limbs overhanging garden building from tree in
neighbouring garden.
18/00677/TRE & Trees Swaffham Bulbeck/CA Tree work approval for Mill House, Mill Lane,
Noted
11/2018-19
Swaffham Bulbeck – Cherry – fell; Ash – fell; Ash – fell
18/01049/TRE & Trees/Swaffham Bulbeck/CA Tree work approval for 89 High Street,
Swaffham Bulbeck – Holly reduce height.
4515 NEIGHBOURHOOD PLANNING UPDATE
There have been 4 expressions of interest from members of the public who would like to
be part of a Neighbourhood Plan steering group. John Trapp, Peter Raby and Sue Romero
will also join this group. SR will organise an initial meeting with those who have expressed
an interest in being involved with this project.
The District Councillor arrived at 7.51pm during this item.
4516 DISTRICT COUNCILLORS REPORT
The District Councillor read his report to the meeting.
4517 CLT UPDATE
The Community Land Trust AGM is to be held on Tuesday 25th September, 7.30pm at
Downing Court.
4518 TO RENEW PARISH COUNCIL INSURANCE POLICY
It was proposed by Cllr GR and seconded by Cllr LR that the parish council insurance
policy renewal premium of £779.61 (part of the council’s long-term agreement until 30th
September 2020) is paid.
CARRIED
4519 FINANCES INCLUDING APPROVAL OF PAYMENT OF OUTSTANDING ACCOUNTS
a) It was proposed by Cllr GR and seconded by Cllr PR that the Bank Reconciliation for July
is approved.
CARRIED
It was proposed by Cllr GR and seconded by Cllr PR that the Bank Reconciliation for
August is approved.
CARRIED
b) MAGPAS
It was proposed by Cllr GR and seconded by Cllr LR that a £100 donation to MAGPAS is
made from the section 137 reserve funds.
CARRIED
c) To Note Receipts
Cambridgeshire County Council – Grass Cutting Grant £847.09
d) To Note August Payments
BACS Mrs D Bayliss Clerk’s Salary Confidential LGA 1972 s112
BACS Inland Revenue Income Tax Confidential LGA 1972 s112
BACS Mr J Sugg Handyman Payment £190.21 £0.00 £190.21
Open Spaces Act 1906
ss9 & 10 LGA 1972 s214
BACS Mrs D Bayliss Travel/Telephone £75.51 £0.00 £75.51 LGA 1972 s174
BACS JCS Bookkeeping Payroll £17.00 £3.40 £20.40 LGA 1972 s112
BACS
Herts & Cambs Ground
Maintenance Grass Cutting £1,136.00 £227.20 £1,363.20
Open Spaces Act 1906
ss9 & 10 LGA 1972 s214
e) To Pay September Accounts
It was proposed by Cllr NB and seconded by Cllr LR that the August accounts are noted
by the meeting and that the September accounts are approved and paid.
CARRIED
Payments Since the Last Meeting
12/2018-19
BACS Mrs D Bayliss Clerk’s Salary Confidential LGA 1972 s112
BACS Inland Revenue Income Tax Confidential LGA 1972 s112
Payments for Tonight’s meeting:
BACS Mr J Sugg Handyman Payment £187.04 £0.00 £187.04
Open Spaces Act
1906 ss9 & 10
LGA 1972 s214
BACS Mrs D Bayliss Travel/Telephone £30.84 £0.00 £30.84 LGA 1972 s174
BACS JCS Bookkeeping Payroll £17.00 £3.40 £20.40 LGA 1972 s112
BACS
Herts & Cambs Ground
Maintenance Grass Cutting £681.00 £136.20 £817.20
Open Spaces Act
1906 ss9 & 10
LGA 1972 s214
BACS SLCC E-learning Module £10.00 £2.00 £12.00 LGA 1972 s111
BACS
Rialtas Business
Solutions
Cemetery
Management Package £1,317.00 £263.40 £1,580.40 LGA 1972s111
BACS
Rialtas Business
Solutions
Finance Software
Maintenance £119.00 £23.80 £142.80 LGA 1972s111
BACS CAPALC Training Fees £65.00 £0.00 £65.00 LGA 1972s111
BACS Mr T Wilding
Denny/Cemetery/Hed
gerow Maintenance £390.00 £0.00 £390.00
Open Spaces Act
1906 ss9 & 10
LGA 1972 s214
4520 REQUEST TO SUPPORT THE PROVISION OF A DEFIBRILLATOR IN THE VILLAGE
The parish council have agreed to support fundraising efforts and look into what grant
funding might be available in order to provide a defibrillator in the village.
Clerk
4521 PAVILION MATTERS
a) There hasn’t been a meeting of the pavilion re-development group since the last report
however there will be a meeting in September.
A response to the letter sent to the Beacon re the pavilion development will be responded
to following the next meeting of the pavilion re-development group.
4522 DENNY AND PLAY AREA MATTERS
a) The play area inspection was carried out by Cllr Bates. A few matters for attention were
raised and the report will be passed to the handyman for repairs to be carried out.
It was noted how smart the re-conditioned benches look.
4523 CEMETERY MATTERS
a) Two graves in the cemetery have been levelled and seeded following a request from the
funeral director and a family member.
A meeting of the cemetery working group will be arranged before the next PC meeting.
b) It was proposed by Cllr KB and seconded by Cllr GR that the cemetery fees are increased
from 1st October as follows:
All fees of £75 increased to £80
All fees of £150 increased to £160
Fee of £128 increased to £135
CARRIED
4524 GUTTER BRIDGE WOOD
The new National Trust representative is Mr John Hughes.
A very successful mammal trapping event was held on Saturday 1st and Sunday 2nd
September at the pavilion and the Gutter Bridge Wood. 16 out of the 20 traps set
on Saturday had mammals in them when checked on Sunday morning.
13/2018-19
4525 HIGHWAYS MATTERS
The Highways Working Group have not met, however Cllr NB has spoken to the
traveller liaison officer from East Cambs District Council (ECDC) who raised some
concerns about the accessibility of the Denny to travelling communities. A
meeting to discuss the matter further has been arranged for Wednesday 5th
September at 11am with Police Sergeant Mark Rabel and Andrew Lamb from
ECDC.
The clerk has contacted Richard Middleton, Speed Watch Co-ordinator and he has
responded to say that he had been unable to find a suitable date to get everyone
together for the Speedwatch training. He is now waiting for some dates from the
trainer.
4526 CORRESPONDENCE/MATTERS FOR INFORMATION ONLY
a) CAPALC AGM 11th October 2018 7pm
b) CCC Highways – Swaffham Bulbeck does not close any roads for its Remembrance Service
so there is no need for anyone from the village to attend the course.
4527 Date of Next Meeting:
Tuesday 2nd October 2018
The meeting closed at 9.24pm