Minutes of Meeting Held 2nd October 2018

MINUTES OF SWAFFHAM BULBECK PARISH COUNCIL
MEETING NUMBER 467
Held at Downing Court on Tuesday 2nd October 2018 starting at 7.30pm
Present: Cllr Sue Romero (SR); Cllr Peter Raby (PR); Cllr Nicky Bates (NB); Cllr Lynn Reed (LR); Cllr John Trapp
(JT); Cllr Kay Ballard (KB); Cllr Mary Smith (MS); Cllr Robin Sewell (RS);
Clerk: Mrs D Bayliss
C Cllr Mathew Shuter;
2 Visitors from the TAC Cricket Club
0 Parishioners
Meeting opened at 7.30pm
4528 TO RECEIVE APOLOGIES FOR ABSENCE
Cllr Gordon Reid; DC Allen Alderson;
4529 MEMBERS DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA & REQUESTS FOR
DISPENSATION
Nicky Bates – Item 4535a) 18/00157/FUL Planning Application.
Peter Raby – Item 4531 Request to use the Cricket Pitch and Pavilion.
John Trapp – Item 4538b)Payment of Expenses.
4530 OPEN FORUM FOR PUBLIC PARTICIPATION
Two representatives of the TAC Cricket Club attended the meeting to outline their request
to use the Denny cricket pitch for the 2019 season. The club have been promoted to
division 4 in the league for next year and hope to play approximately 13 games of 40 overs
on Saturdays throughout the season including ‘friendlies’ (dates to be confirmed). The club
have their own public liability insurance. The cricketers all live in and around the
Cambridge area and are currently using the cricket ground at Reach which does not have a
pavilion.
4531 It was proposed by the Chairman that Item 4541b) DENNY MATTERS is brought forward
to this point in the meeting.
Cllr PR had provided a brief report outlining the additional work involved for the
groundsman and other factors that needed to be considered. Following a detailed
discussion It was proposed by JT and seconded by NB that the council agree to let the
cricket ground and the pavilion to the TAC Cricket Club at a total cost of £90 per match
(£55 for the ground and £35 for the pavilion) for the 2019 season.
CARRIED
4532 TO APPROVE MINUTES OF MEETING 466 4th SEPTEMBER 2018
It was proposed by Cllr LR and seconded by Cllr NB that the minutes of meeting 466 held
on 4
th September 2018 are approved and signed by the chairman with an amendment at
4521a) omitting ‘responded to’ and replacing it with ’will be drafted and sent’.
CARRIED
Cllr RS & Cllr MS abstained from the vote as they were not in attendance at the meeting.
4533 MATTERS ARISING including REPORTS FROM CLERK AND COUNCILLORS (For information
only)
 There has still been no response from Anglian Water re the water meter for the
cemetery.
 The Remembrance Day Service will be held at the War Memorial on 11th
November and will be followed by a brief service in the church. The children will
be laying their wreath in the church during the second service in the afternoon.
 Quite a large branch from the Denny Wood is hanging over the 30mph sign and
needs to be removed.
15/2018-19
4534 COUNTY AND DISTRICT COUNCILLORS REPORTS
The County Councillor gave a verbal report to the meeting outlining progress on the A1303
which is almost complete, work on repairing pot-holes across the county, the resources
that are going into libraries and the County Council budget for 2019/20.
 Cllr SR asked if there is any possible solution to the Heath Road junction which
comes out on the A1303 which is dangerous. The County Cllr confirmed that
although a number of schemes had been looked at none of them had proved
feasible. There is not enough room to stagger the junction. It was agreed that
signage could be improved and the Council were encouraged to apply for the LHI
funding next year.
 Cllr PR asked if the speed limit could be reduced. The County Cllr stated that the
police do not have the resources to monitor speed restrictions.
 Cllr MS asked if there was any money for repairing the footpaths, the County Cllr
confirmed that Swaffham Bulbeck is currently on the list for assessment and
suggested reporting the condition of the footpath outside the shop on the
Highways fault reporting website.
There was no report from the District Councillor.
4535 PLANNING MATTERS
a) Planning Applications
18/01157/FUL Proposed single storey pitched roof rear extension. Proposed demolition of
an existing toilet block and existing garage. Proposed new garage at 54 Commercial End,
Swaffham Bulbeck for Mr Nick Jarvis – no comments from the council.
b) Planning Approvals
18/00461/FUL Alterations and extensions to existing building at 68 High Street, Swaffham
Bulbeck
18/00324/FUL Proposed side and rear extensions to existing listed building. Proposed
outbuilding in garden at Lordship Cottage, 2 High Street, Swaffham Bulbeck.
18/00325/LBC Proposed side and rear extensions to existing listed building. Proposed
outbuilding in garden at Lordship Cottage, 2 High Street, Swaffham Bulbeck.
18/00821/FUL Proposed dwelling, garaging and parking and associated works at Land East
of 34 Quarry Lane, Swaffham Bulbeck
Noted
4536 NEIGHBOURHOOD PLANNING UPDATE
MS has joined the Neighbourhood Planning Working Group which now consists of 4
councillors and 5 members of the public. The first meeting date has been set for Monday
8
th October 2018.
4537 COMMUNITY LAND TRUST (CLT) UPDATE
The CLT AGM was held on Tuesday 25th September at 7.30pm at Downing Court.
There are currently three sites under consideration for development:
 It is likely that an outline planning application for housing will be submitted before
Christmas for the land off Heath Road and Quarry Lane (also referred to locally as
the cemetery/pony field). A full application could then be submitted in the New
Year. A new entrance to the site at the junction of Heath Road with Quarry Lane is
being considered in the anticipation that this will make the junction safer. There
are no plans for a community building on the site. A green corridor, as previously
discussed, will be incorporated into the plan.
 The Hillside Mill site is currently under offer and the CLT has indicated a desire to
work with the new owners to provide affordable housing.
 Plans for the land fronting Heath Road are not yet known.
 The East Cambs Local Plan should be in place by Spring 2019 which will see the
village development envelope re-instated.
 In the future, the CLT may consider purchasing its own rural exception site with
funding that is available from a number of potential sources.
4538 FINANCES INCLUDING APPROVAL OF PAYMENT OF OUTSTANDING ACCOUNTS
16/2018-19
a) It was proposed by Cllr JT and seconded by Cllr MS that the Bank Reconciliations for
September are approved.
CARRIED
b) To Pay October Accounts
It was proposed by Cllr PR and seconded by Cllr RS that the October accounts are
approved and paid.
CARRIED
Payments Since the Last Meeting
BACS Mrs D Bayliss Clerk’s Salary Confidential LGA 1972 s112
BACS Inland Revenue Income Tax Confidential LGA 1972 s112
Payments for Tonight’s meeting:
BACS Mr J Sugg
Handyman
Payment £120.00 £0.00 £120.00
Open Spaces Act 1906 ss9
& 10 LGA 1972 s214
BACS Mrs D Bayliss Travel/Telephone £86.94 £0.00 £86.94 LGA 1972 s174
BACS Mr J Trapp Travel Expenses £26.10 £0.00 £26.10 LGA 1972 s174
BACS JCS Bookkeeping Payroll £17.00 £3.40 £20.40 LGA 1972 s112
BACS
Herts & Cambs Ground
Maintenance Grass Cutting £791.00 £158.20 £949.20
Open Spaces Act 1906 ss9
& 10 LGA 1972 s214
BACS PKF Littlejohn External Audit £200.00 £40.00 £240.00
Accounts & Audit
Regulations 2015
BACS MAGPAS Donation £100.00 £0.00 £100.00 LGA 1972 s137
4539 COMPLETION OF AUDIT 2017-18
The external auditors report has been received and the audit is complete for the year. The
notice of completion has been posted on the website and the village notice-boards.
Clerk
4540 PAVILION MATTERS
a)  The Pavilion Re-Development Group will be meeting on 9th October and will
discuss the possibility of re-developing the current pavilion as well as building a
new one.
 The handyman has reported that the posts at the front of the pavilion are rotten
and need to be replaced. The Council will arrange to have the necessary work
carried out ASAP.
Clerk
4541 DENNY AND PLAY AREA MATTERS
a) The play area inspection was not carried out during September.
b) This item was discussed earlier in the meeting.
4542 CEMETERY MATTERS
a) The council approved the purchase of the Exclusive Right of Burial for Mrs K Donoghue
formally of Vicarage Close, Swaffham Bulbeck.
The council noted the transfer of burial rights for two deceased parishioners.
4543 GUTTER BRIDGE WOOD
Cllr RS had walked the woods and noted nothing of concern to report.
The new contact at the National Trust will be introduced to the Gutter Bridge Working
Group by John Hughes (also NT).
4544 HIGHWAYS MATTERS
Cllr NB and Cllr JT are still investigating the options regarding the prevention of traveller
encampments on the Denny.
NB/JT
4545 CORRESPONDENCE/MATTERS FOR INFORMATION ONLY
a) CAPALC AGM 11th October 2018 7pm Noted
b) Cambridgeshire Matters Noted
c) CAPALC Bulletin Noted
4546 MOTION TO EXCLUDE THE PUBLIC AND PRESS
It was proposed by Cllr MS and seconded by Cllr LR that the public (including
representatives of the press) be excluded during the consideration of the remaining
17/2018-19
items No 4547 & 4548 because it is likely, in view of the nature of the business to be
transacted or the nature of the proceedings, that if members of the public were present
during the item(s) there would be disclosure to them of exempt information of Category
1 & 2 Part 1 Schedule 12A to the Local Government Act 1972 (as amended) at 9.05pm
4547 LAND RENT
It was proposed by Cllr JT and seconded by Cllr PR that the offer from the Rayners to rent
the land parcel at Red Tile Farm is accepted.
CARRIED
Clerk
4548 CEMETERY MATTERS
The councillors noted that because of an error made in 1996 the council will incur £305
charges for the interment of Miss O Lewin.
The meeting was re-opened to the public and press at 9.15pm.
4549 Date of Next Meeting:
Tuesday 6
th November 2018 (KB apologies)
Budget Meeting 13th November 2018
Tuesday 4th December 2018
Tuesday 4th December 2018 (Pavilion Charity)
The meeting closed at 9.16pm