Minutes May 1st 2018 – Swaffham Bulbeck Parish Council

MINUTES OF SWAFFHAM BULBECK PARISH COUNCIL
MEETING NUMBER 463
Held at Downing Court on Tuesday 1st May 2018 starting at 7.30pm

Present: Cllr Sue Romero (SR); Cllr Mary Smith (MS); Cllr Gordon Reid (GR); Cllr Kay Ballard (KB); Cllr John Trapp (JT); Cllr Peter Raby (PR);
Members: 9 Quorum: 3
Members of the Public: 1
Clerk: Mrs D Bayliss
Meeting opened at 7.30pm

4456 ELECTION OF CHAIRMAN
It was proposed by Cllr PR and seconded by Cllr JT that Cllr S Romero is elected as Chair of the parish council for the ensuing year.
CARRIED
4457 CHAIRMAN TO SIGN DECLARATION OF ACCEPTANCE OF OFFICE
The Chairman signed the declaration of acceptance of office in the presence of the clerk to the council.
4458 ELECTIONOF VICE-CHAIRMAN
It was proposed by Cllr PR and seconded by Cllr GR that Cllr MS is elected vice-chair of the parish council for the ensuing year.
CARRIED
4459 TO RECEIVE APOLOGIES FOR ABSENCE
Cllr Nicky Bates; Cllr Lynn Reed; Cllr Robin Sewell; C Cllr Shuter; D Cllr Alderson;
4460 MEMBERS DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA
Cllr Romero item 4465a) 18/00196/TCON To comply with condition no 6 (Tree topping, lopping and felling) of decision notice 88/00394/RMA at 2 Station Road, Swaffham Bulbeck (Personal)
4461 OPEN FORUM FOR PUBLIC PARTICIPATION
One member of the public was present who thanked the parish council, and in particular the Chair and Vice-Chair for the work they do in the community.
4462 TO APPROVE MINUTES OF MEETING 462 10th April
It was proposed by Cllr MS and seconded by Cllr JT that the minutes of meeting 462 held on 10th April are approved and signed by the chairman.
CARRIED
4463 MATTERS ARISING including REPORTS FROM CLERK AND COUNCILLORS (For information only)
• The paint for the telephone box has been purchased, but the weather has not yet been conducive to begin painting.
• Cllr JT’s report on the meeting held with the Police and Crime Commissioner will be considered at the July meeting as it has not yet been circulated.
• Cllr MS attended the Wicken Fen Forum.
• A complaint has been received about the state of the bin outside the shop; this matter has been referred to ECDC and will be followed up by the clerk.
• The new Standing Orders have not yet been reviewed; this will be done before the next meeting.
• The Speed Watch training is being arranged.

4464 COUNTY AND DISTRICT COUNCILLORS REPORTS
There was no report from the District Councillor as he will be attending the Annual Parish Meeting.
East Cambs District Council have taken over the waste and street cleaning contract from Veolia and have written to all parish councils notifying them they will be making a sweep of the district to clear away all of the fly tipped rubbish.
Fly tipping can be reported to ECDC on telephone number 01353 665555.
The County Councillor has confirmed that he will be attending the Annual Parish Meeting.
4465 PLANNING MATTERS
a) Planning Applications
18/00480/FUL Rear extension and internal alterations at Four Mile Stable Farm, Cambridge Road for Mr & Mrs T Owen – no comments.
18/00189/FUL Demolition of existing lean-to and erection of two storey extension at 85 High Street, Swaffham Bulbeck for Mr & Mrs Chadwick (Additional Information) – no objection.
18/00196/TCON To comply with condition no 6 (Tree topping, lopping and felling) of decision notice 88/00394/RMA at 2 Station Road, Swaffham Bulbeck – no objection.

4466 TO CONFIRM WORKING GROUP ARRANGEMENTS FOR 2018-19
It was agreed that the working groups will remain the same for the next year with the exception of the Gutter Bridge Wood group which Cllr SR will join.
1. Cemetery Group: Lynn Reed, Robin Sewell, Kay Ballard
2. CLT &Housing: Nicky Bates, Sue Romero
3. Denny Group: Lynn Reed, Mary Smith
4. Finance Group: Kay Ballard, Diane Bayliss, John Trapp, Gordon Reid, Peter Raby
5. Gutter Bridge Group: Mary Smith, Robin Sewell, Peter Raby, Sue Romero
6. Pavilion Development Group: Sue Romero, Peter Raby
7. Policy Group: Lynn Reed, Mary Smith, Diane Bayliss
8. Transport &Highways Group: Nicky Bates, Gordon Reid, John Trapp
4467 FINANCES INCLUDING APPROVAL OF PAYMENT OF OUTSTANDING ACCOUNTS
a) Notification of a 2% national pay award for the clerks’ salary has been received from NALC and the SLCC. Noted
b) Receipts
Shrubbs’ Land Rent £532
ECDC Precept £12,500
ECDC CIL Payment £1,933 Noted
c) Account Payments for May
Payments Since the Last Meeting
BACS Mrs D Bayliss Clerk’s Salary Confidential LGA 1972 s112
BACS Inland Revenue Income Tax Confidential LGA 1972 s112
Payments for Tonight’s meeting:
BACS Mr J Sugg Handyman Payment £65.00 £0.00 £65.00 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS Mrs D Bayliss Travel/Telephone £76.79 £0.00 £76.79 LGA 1972 s174
BACS JCS Bookkeeping Payroll £17.00 £3.40 £20.40 LGA 1972 s112
BACS Microshade Data Storage/Back Up £323.00 £64.60 £387.60 LGA 1972 s111
BACS Wave (Anglian Water) Cemetery Water Rates £240.04 £0.00 £240.04 Local Authorities Cemeteries Order 1977
BACS Cambridgeshire County Council Street Lighting £37.67 £0.00 £37.67 Parish Councils Act 1957 s3
BACS CAPALC Affiliation Fees £274.36 £0.00 £274.36 LGA 1972 s111
300189 Sanctuary Housing Room Hire £40.00 £0.00 £40.00 LGA 1972 s111

4468 It was proposed by Cllr PR and seconded by Cllr KB that the May accounts are approved and paid.
CARRIED
The council will make enquiries as to whether a water meter can be placed in the cemetery as the bill seems rather high for the amount of water used.
4469 DENNY AND PLAY AREA MATTERS
a) • Cllr Romero carried out the play inspection, the only matter to report was that the d-ring on the basket-swing needs replacing.
• A date has not yet been confirmed for the play area inspection by Fenland Leisure.
4470 ANNUAL PARISH MEETING
The Annual Parish Meeting will be held on Tuesday 15th May with refreshments from 7pm. A leaflet has been drafted by Cllr Romero and this was approved at the meeting and will be printed and distributed to every home in the village by councillors.
The clerk will contact the handyman to request a report either written or verbal for the meeting.

4471 DATE AND AGENDA ITEMS FOR THE NEXT MEETING
Annual Parish Meeting May 15th 2018
Parish Council Meeting Tuesday 5th June 2018 7.30pm
Pavilion Charity Meeting Tuesday 5th June 2018 7pm
Any business and payments, to be considered at a Parish Council meeting must be delivered to the Clerk for inclusion on the agenda at least 7 days prior to the meeting.
The meeting closed at 8.26pm