Minutes June 5th – Swaffham Bulbeck Parish Council

MINUTES OF SWAFFHAM BULBECK PARISH COUNCIL
MEETING NUMBER 464
Held at Downing Court on Tuesday 5th June 2018 starting at 7.30pm

Present: Cllr Sue Romero (SR); Cllr Mary Smith (MS); Cllr Gordon Reid (GR); Cllr Kay Ballard (KB); Cllr Peter Raby (PR); Cllr Nicky Bates; Cllr Lynn Reed; Cllr Robin Sewell;
Members: 9 Quorum: 3
Members of the Public: 0
Clerk: Mrs D Bayliss
Meeting opened at 7.30pm

4472 TO RECEIVE APOLOGIES FOR ABSENCE
Cllr John Trapp; DC Allen Alderson;
4473 MEMBERS DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA
Kay Ballard 18/00611/TRE & Trees/Swaffham Bulbeck/CA Tree work approval for 86 Commercial End, Swaffham Bulbeck
4474 OPEN FORUM FOR PUBLIC PARTICIPATION
There were no members of the public present.
4475 TO APPROVE MINUTES OF MEETING 463 1st May 2018
It was proposed by Cllr PR and seconded by Cllr KB that the minutes of meeting 463 held on 1st May 2018 are approved and signed by the chairman.
CARRIED
4476 MATTERS ARISING including REPORTS FROM CLERK AND COUNCILLORS (For information only)
• A new bin has been installed at Pound Way.
• The Play Area Report from Fenland Leisure Play was received after the agenda was put up so it will be considered at the next meeting.
4477 COUNTY AND DISTRICT COUNCILLORS REPORTS
There was no report from the County Councillor.
The report from the District Councillor was distributed before the meeting.
4478 STANDING ORDERS
It was proposed by Cllr MS and seconded by Cllr SR that the NALC Standing Orders as updated by NALC and reviewed by the policy working group are adopted.
1 abstention
CARRIED
4479 INTERNAL AUDIT
a) The internal audit report was received by the council.
b) It was resolved that Mr Trevor Bowd is appointed as internal auditor for 2018-19.
4480 TO APPROVE ANNUAL GOVERNANCE STATEMENT
It was proposed by Cllr LR and seconded by Cllr NB that the annual governance statement as read out and completed at the meeting is approved and signed by the Chairman and the Clerk to the Council.
CARRIED
4481 TO APPROVE ANNUAL RETURN STATEMENT OF ACCOUNTS
It was proposed by Cllr GR and seconded by Cllr KB that the statement of accounts as presented to the meeting by the Clerk is approved and signed by the Chairman.
CARRIED
4482 NOTICE OF ELECTORS RIGHTS
The notice of elector’s rights was posted on Thursday 31st. The inspection period runs from 4th June to 13th July 2018.
4483 FINANCES INCLUDING APPROVAL OF PAYMENT OF OUTSTANDING ACCOUNTS
a) It was proposed by Cllr SR and seconded by Cllr KB that the council offer a contribution of £50 for travel expenses to Henry Clark for attending the annual parish meeting (LGA 1972 s111).
1 abstention
CARRIED
It was resolved not to set a specific chairman’s allowance.
b) It was proposed by Cllr MS and seconded by Cllr RS that the Bank Reconciliations for April & May are approved.
CARRIED
c) To Pay June Accounts
It was proposed by Cllr MS and seconded by Cllr NB that the June accounts are approved and paid.
CARRIED
Payee Item Net VAT Total Power
Payments Since the Last Meeting
BACS Mrs D Bayliss Clerk’s Salary Confidential LGA 1972 s112
BACS Inland Revenue Income Tax Confidential LGA 1972 s112
Payments for Tonight’s meeting:
BACS Mr J Sugg Handyman Payment £95.00 £0.00 £95.00 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS Mrs D Bayliss Travel/Telephone £61.70 £0.00 £61.70 LGA 1972 s174
BACS JCS Bookkeeping Payroll £17.00 £3.40 £20.40 LGA 1972 s112
BACS Fenland Leisure Play Play Area Report £100.00 £20.00 £120.00 LG Miscellaneous provisions Act 1976 s19
BACS Balfour Beatty Street Light £1,337.12 £267.42 £1,604.54 Highways Act 1980 s301
4484 PLANNING MATTERS
a) Planning Applications
18/00461/FUL Alterations and extension to an existing building at 68 High Street, Swaffham Bulbeck for Mr & Mrs Seakins – no comments
b) Planning Approvals
18/00362/FUL Erection of a replacement single-storey extension to rear. Alterations to the rear elevation and roof slope at 68 Commercial End Swaffham Bulbeck
18/00190/FUL Demolition of existing lean-to and erection of two storey extension at 85 High Street, Swaffham Bulbeck for Mr & Mrs Chadwick Noted
c) Other Planning Matters
18/00611/TRE & Trees/Swaffham Bulbeck/CA Tree work approval for 86 Commercial End, Swaffham Bulbeck
18/00196/TCON To comply with condition no 6 (Tree topping, lopping and felling) of decision notice 88/00394/RMA at 2 Station Road, Swaffham Bulbeck
4485 NEIGHBOURHOOD PLANNING UPDATE
A straw poll was taken at the annual parish meeting as to whether the council should pursue creating a Neighbourhood Plan and the response was overwhelmingly in favour.
It was agreed that a notice will be placed in the Bulbeck Beacon to ascertain whether there is sufficient interest in the village to set up a group to discuss creating a Neighbourhood Plan. Cllr’s RS and SR will draft an article for the Beacon.
4486 CORRESPONDENCE/MATTERS FOR INFORMATION ONLY
a) The council noted the letter sent by a resident to the Bulbeck Beacon. Noted
b) The council noted the correspondence about the erection of a building in Mill Lane and have referred the writer to ECDC. Noted
c) A letter of thanks has been received from East Cambs Neighbourhood Watch Group.
4487 UPDATE ON THE GDPR
The Data Protection Regulation (GDPR) as well as the Data Protection Act 2018 came into force on 25th May 2018.
Privacy notices and policies relating to parish council activities are being prepared for approval at the parish council meeting in July. Copies were available for perusal at this meeting. Clerk
4488 TRAINING COURSES
a) Councillor Finance Training Course 9th July/2nd October 2018
b) Clerks and Councillors Catch Up Day 29th June 2018
Any councillor wishing to attend either of these events please contact the clerk.
4489 DENNY AND PLAY AREA MATTERS
a) • The Play area inspection was carried out by Cllr Trapp. There were no significant matters to report.
• Cllr LR, Cllr MS, the handyman and the clerk will meet to discuss the play area report from FLP on Tuesday 26th June. Recommendations will be brought to the next meeting for consideration.
• A meeting will be set up with Herts & Cambs to discuss the necessary tree works on the Denny and the grass cutting in the village.
4490 ANNUAL PARISH MEETING
The Annual Parish Meeting was held on Tuesday 15th May at Downing Court. 29 electors were present (including councillors).
The Chairman of Peakirk Parish Council addressed the meeting on the benefits of producing a Neighbourhood Plan. This was an interesting and informative talk and a straw poll taken at the end of the meeting showed a majority of electors in favour of creating a Plan for Swaffham Bulbeck.
The District and County Councillors gave interesting reports on the work of the respective councils over the last year and outlined plans for the forthcoming year.
Reports were also provided by the Chair of the Parish Council, the Chair of the Swaffham Bulbeck CLT, the new Village Handyman and the Chair of Governors at Swaffham Bulbeck Primary School. Cllr SR has written and thanked the visitors on behalf of the parish council.
4491 AGENDA ITEMS FOR THE NEXT MEETING
Any business and payments, to be considered at Parish Council meeting must be delivered to the Clerk for inclusion on the agenda at least 7 days prior to the meeting.
4492 Date of Next Meeting:
Tuesday 3rd July 7.30pm (KB apologies/GR apologies)
(Tuesday 7th August if necessary (KB apologies))
The meeting closed at 9.25pm