Minutes of Meeting Held 2nd October 2018

MINUTES OF SWAFFHAM BULBECK PARISH COUNCIL
MEETING NUMBER 467
Held at Downing Court on Tuesday 2nd October 2018 starting at 7.30pm
Present: Cllr Sue Romero (SR); Cllr Peter Raby (PR); Cllr Nicky Bates (NB); Cllr Lynn Reed (LR); Cllr John Trapp
(JT); Cllr Kay Ballard (KB); Cllr Mary Smith (MS); Cllr Robin Sewell (RS);
Clerk: Mrs D Bayliss
C Cllr Mathew Shuter;
2 Visitors from the TAC Cricket Club
0 Parishioners
Meeting opened at 7.30pm
4528 TO RECEIVE APOLOGIES FOR ABSENCE
Cllr Gordon Reid; DC Allen Alderson;
4529 MEMBERS DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA & REQUESTS FOR
DISPENSATION
Nicky Bates – Item 4535a) 18/00157/FUL Planning Application.
Peter Raby – Item 4531 Request to use the Cricket Pitch and Pavilion.
John Trapp – Item 4538b)Payment of Expenses.
4530 OPEN FORUM FOR PUBLIC PARTICIPATION
Two representatives of the TAC Cricket Club attended the meeting to outline their request
to use the Denny cricket pitch for the 2019 season. The club have been promoted to
division 4 in the league for next year and hope to play approximately 13 games of 40 overs
on Saturdays throughout the season including ‘friendlies’ (dates to be confirmed). The club
have their own public liability insurance. The cricketers all live in and around the
Cambridge area and are currently using the cricket ground at Reach which does not have a
pavilion.
4531 It was proposed by the Chairman that Item 4541b) DENNY MATTERS is brought forward
to this point in the meeting.
Cllr PR had provided a brief report outlining the additional work involved for the
groundsman and other factors that needed to be considered. Following a detailed
discussion It was proposed by JT and seconded by NB that the council agree to let the
cricket ground and the pavilion to the TAC Cricket Club at a total cost of £90 per match
(£55 for the ground and £35 for the pavilion) for the 2019 season.
CARRIED
4532 TO APPROVE MINUTES OF MEETING 466 4th SEPTEMBER 2018
It was proposed by Cllr LR and seconded by Cllr NB that the minutes of meeting 466 held
on 4
th September 2018 are approved and signed by the chairman with an amendment at
4521a) omitting ‘responded to’ and replacing it with ’will be drafted and sent’.
CARRIED
Cllr RS & Cllr MS abstained from the vote as they were not in attendance at the meeting.
4533 MATTERS ARISING including REPORTS FROM CLERK AND COUNCILLORS (For information
only)
 There has still been no response from Anglian Water re the water meter for the
cemetery.
 The Remembrance Day Service will be held at the War Memorial on 11th
November and will be followed by a brief service in the church. The children will
be laying their wreath in the church during the second service in the afternoon.
 Quite a large branch from the Denny Wood is hanging over the 30mph sign and
needs to be removed.
15/2018-19
4534 COUNTY AND DISTRICT COUNCILLORS REPORTS
The County Councillor gave a verbal report to the meeting outlining progress on the A1303
which is almost complete, work on repairing pot-holes across the county, the resources
that are going into libraries and the County Council budget for 2019/20.
 Cllr SR asked if there is any possible solution to the Heath Road junction which
comes out on the A1303 which is dangerous. The County Cllr confirmed that
although a number of schemes had been looked at none of them had proved
feasible. There is not enough room to stagger the junction. It was agreed that
signage could be improved and the Council were encouraged to apply for the LHI
funding next year.
 Cllr PR asked if the speed limit could be reduced. The County Cllr stated that the
police do not have the resources to monitor speed restrictions.
 Cllr MS asked if there was any money for repairing the footpaths, the County Cllr
confirmed that Swaffham Bulbeck is currently on the list for assessment and
suggested reporting the condition of the footpath outside the shop on the
Highways fault reporting website.
There was no report from the District Councillor.
4535 PLANNING MATTERS
a) Planning Applications
18/01157/FUL Proposed single storey pitched roof rear extension. Proposed demolition of
an existing toilet block and existing garage. Proposed new garage at 54 Commercial End,
Swaffham Bulbeck for Mr Nick Jarvis – no comments from the council.
b) Planning Approvals
18/00461/FUL Alterations and extensions to existing building at 68 High Street, Swaffham
Bulbeck
18/00324/FUL Proposed side and rear extensions to existing listed building. Proposed
outbuilding in garden at Lordship Cottage, 2 High Street, Swaffham Bulbeck.
18/00325/LBC Proposed side and rear extensions to existing listed building. Proposed
outbuilding in garden at Lordship Cottage, 2 High Street, Swaffham Bulbeck.
18/00821/FUL Proposed dwelling, garaging and parking and associated works at Land East
of 34 Quarry Lane, Swaffham Bulbeck
Noted
4536 NEIGHBOURHOOD PLANNING UPDATE
MS has joined the Neighbourhood Planning Working Group which now consists of 4
councillors and 5 members of the public. The first meeting date has been set for Monday
8
th October 2018.
4537 COMMUNITY LAND TRUST (CLT) UPDATE
The CLT AGM was held on Tuesday 25th September at 7.30pm at Downing Court.
There are currently three sites under consideration for development:
 It is likely that an outline planning application for housing will be submitted before
Christmas for the land off Heath Road and Quarry Lane (also referred to locally as
the cemetery/pony field). A full application could then be submitted in the New
Year. A new entrance to the site at the junction of Heath Road with Quarry Lane is
being considered in the anticipation that this will make the junction safer. There
are no plans for a community building on the site. A green corridor, as previously
discussed, will be incorporated into the plan.
 The Hillside Mill site is currently under offer and the CLT has indicated a desire to
work with the new owners to provide affordable housing.
 Plans for the land fronting Heath Road are not yet known.
 The East Cambs Local Plan should be in place by Spring 2019 which will see the
village development envelope re-instated.
 In the future, the CLT may consider purchasing its own rural exception site with
funding that is available from a number of potential sources.
4538 FINANCES INCLUDING APPROVAL OF PAYMENT OF OUTSTANDING ACCOUNTS
16/2018-19
a) It was proposed by Cllr JT and seconded by Cllr MS that the Bank Reconciliations for
September are approved.
CARRIED
b) To Pay October Accounts
It was proposed by Cllr PR and seconded by Cllr RS that the October accounts are
approved and paid.
CARRIED
Payments Since the Last Meeting
BACS Mrs D Bayliss Clerk’s Salary Confidential LGA 1972 s112
BACS Inland Revenue Income Tax Confidential LGA 1972 s112
Payments for Tonight’s meeting:
BACS Mr J Sugg
Handyman
Payment £120.00 £0.00 £120.00
Open Spaces Act 1906 ss9
& 10 LGA 1972 s214
BACS Mrs D Bayliss Travel/Telephone £86.94 £0.00 £86.94 LGA 1972 s174
BACS Mr J Trapp Travel Expenses £26.10 £0.00 £26.10 LGA 1972 s174
BACS JCS Bookkeeping Payroll £17.00 £3.40 £20.40 LGA 1972 s112
BACS
Herts & Cambs Ground
Maintenance Grass Cutting £791.00 £158.20 £949.20
Open Spaces Act 1906 ss9
& 10 LGA 1972 s214
BACS PKF Littlejohn External Audit £200.00 £40.00 £240.00
Accounts & Audit
Regulations 2015
BACS MAGPAS Donation £100.00 £0.00 £100.00 LGA 1972 s137
4539 COMPLETION OF AUDIT 2017-18
The external auditors report has been received and the audit is complete for the year. The
notice of completion has been posted on the website and the village notice-boards.
Clerk
4540 PAVILION MATTERS
a)  The Pavilion Re-Development Group will be meeting on 9th October and will
discuss the possibility of re-developing the current pavilion as well as building a
new one.
 The handyman has reported that the posts at the front of the pavilion are rotten
and need to be replaced. The Council will arrange to have the necessary work
carried out ASAP.
Clerk
4541 DENNY AND PLAY AREA MATTERS
a) The play area inspection was not carried out during September.
b) This item was discussed earlier in the meeting.
4542 CEMETERY MATTERS
a) The council approved the purchase of the Exclusive Right of Burial for Mrs K Donoghue
formally of Vicarage Close, Swaffham Bulbeck.
The council noted the transfer of burial rights for two deceased parishioners.
4543 GUTTER BRIDGE WOOD
Cllr RS had walked the woods and noted nothing of concern to report.
The new contact at the National Trust will be introduced to the Gutter Bridge Working
Group by John Hughes (also NT).
4544 HIGHWAYS MATTERS
Cllr NB and Cllr JT are still investigating the options regarding the prevention of traveller
encampments on the Denny.
NB/JT
4545 CORRESPONDENCE/MATTERS FOR INFORMATION ONLY
a) CAPALC AGM 11th October 2018 7pm Noted
b) Cambridgeshire Matters Noted
c) CAPALC Bulletin Noted
4546 MOTION TO EXCLUDE THE PUBLIC AND PRESS
It was proposed by Cllr MS and seconded by Cllr LR that the public (including
representatives of the press) be excluded during the consideration of the remaining
17/2018-19
items No 4547 & 4548 because it is likely, in view of the nature of the business to be
transacted or the nature of the proceedings, that if members of the public were present
during the item(s) there would be disclosure to them of exempt information of Category
1 & 2 Part 1 Schedule 12A to the Local Government Act 1972 (as amended) at 9.05pm
4547 LAND RENT
It was proposed by Cllr JT and seconded by Cllr PR that the offer from the Rayners to rent
the land parcel at Red Tile Farm is accepted.
CARRIED
Clerk
4548 CEMETERY MATTERS
The councillors noted that because of an error made in 1996 the council will incur £305
charges for the interment of Miss O Lewin.
The meeting was re-opened to the public and press at 9.15pm.
4549 Date of Next Meeting:
Tuesday 6
th November 2018 (KB apologies)
Budget Meeting 13th November 2018
Tuesday 4th December 2018
Tuesday 4th December 2018 (Pavilion Charity)
The meeting closed at 9.16pm

Minutes of Meeting Held 4th September 2018

MINUTES OF SWAFFHAM BULBECK PARISH COUNCIL
MEETING NUMBER 466
Held at Downing Court on Tuesday 4th September 2018 starting at 7.30pm
Present: Cllr Sue Romero (SR); Cllr Peter Raby (PR); Cllr Nicky Bates (NB); Cllr Lynn Reed (LR); Cllr John Trapp
(JT); Cllr Kay Ballard (KB); Cllr Gordon Reid (GR);
Clerk: Mrs D Bayliss
DC Allen Alderson
0 Parishioners
Meeting opened at 7.30pm
4508 TO RECEIVE APOLOGIES FOR ABSENCE
Cllr Mary Smith; Cllr Robin Sewell; C Cllr Mathew Shuter;
4509 MEMBERS DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA & REQUESTS FOR
DISPENSATION
Cllr Bates – Tree Work Approval – 50 Commercial End (Neighbour)
4510 OPEN FORUM FOR PUBLIC PARTICIPATION
None
4511 TO APPROVE MINUTES OF MEETING 465 3
rd July 2018
It was proposed by Cllr NB and seconded by Cllr JT that the minutes of meeting 465 held
on 3
rd July 2018 are approved and signed by the chairman with amendments at 4503 to
state ‘it is hoped it will be sent’ and 4504 to state ‘leaving a 6ft stump’.
CARRIED
Cllr GR & Cllr KB abstained from the vote as they were not in attendance at the meeting.
4512 MATTERS ARISING including REPORTS FROM CLERK AND COUNCILLORS (For information
only)
 No further response has been received from Anglian Water re the cemetery water
meter.
4513 COUNTY AND DISTRICT COUNCILLORS REPORTS
There was no report from the County Councillor.
The report from the District Councillor was read out at the meeting.
4514 PLANNING MATTERS
a) Planning Approvals
18/00461/FUL Alterations and extensions to existing building at 68 High Street, Swaffham
Bulbeck
18/00324/FUL Proposed side and rear extensions to existing listed building. Proposed
outbuilding in garden at Lordship Cottage, 2 High Street, Swaffham Bulbeck.
18/00325/LBC Proposed side and rear extensions to existing listed building. Proposed
outbuilding in garden at Lordship Cottage, 2 High Street, Swaffham Bulbeck.
18/00821/FUL Proposed dwelling, garaging and parking and associated works at Land East
of 34 Quarry Lane, Swaffham Bulbeck
Noted
b) Planning Refusals
18/00737/FUL Erection of two detached single storey dwellings at Land Southeast of The
Bungalow, Abbey Lane, Swaffham Bulbeck
GR thanked those who had been involved in attending the planning meeting and preparing
the parish council response.
c) Other Planning Matters
18/00997/TRE & Trees/Swaffham Bulbeck/CA Tree work approval for 50 Commercial End,
Swaffham Bulbeck – Remove three lowest limbs overhanging garden building from tree in
neighbouring garden.
18/00677/TRE & Trees Swaffham Bulbeck/CA Tree work approval for Mill House, Mill Lane,
Noted
11/2018-19
Swaffham Bulbeck – Cherry – fell; Ash – fell; Ash – fell
18/01049/TRE & Trees/Swaffham Bulbeck/CA Tree work approval for 89 High Street,
Swaffham Bulbeck – Holly reduce height.
4515 NEIGHBOURHOOD PLANNING UPDATE
There have been 4 expressions of interest from members of the public who would like to
be part of a Neighbourhood Plan steering group. John Trapp, Peter Raby and Sue Romero
will also join this group. SR will organise an initial meeting with those who have expressed
an interest in being involved with this project.
The District Councillor arrived at 7.51pm during this item.
4516 DISTRICT COUNCILLORS REPORT
The District Councillor read his report to the meeting.
4517 CLT UPDATE
The Community Land Trust AGM is to be held on Tuesday 25th September, 7.30pm at
Downing Court.
4518 TO RENEW PARISH COUNCIL INSURANCE POLICY
It was proposed by Cllr GR and seconded by Cllr LR that the parish council insurance
policy renewal premium of £779.61 (part of the council’s long-term agreement until 30th
September 2020) is paid.
CARRIED
4519 FINANCES INCLUDING APPROVAL OF PAYMENT OF OUTSTANDING ACCOUNTS
a) It was proposed by Cllr GR and seconded by Cllr PR that the Bank Reconciliation for July
is approved.
CARRIED
It was proposed by Cllr GR and seconded by Cllr PR that the Bank Reconciliation for
August is approved.
CARRIED
b) MAGPAS
It was proposed by Cllr GR and seconded by Cllr LR that a £100 donation to MAGPAS is
made from the section 137 reserve funds.
CARRIED
c) To Note Receipts
Cambridgeshire County Council – Grass Cutting Grant £847.09
d) To Note August Payments
BACS Mrs D Bayliss Clerk’s Salary Confidential LGA 1972 s112
BACS Inland Revenue Income Tax Confidential LGA 1972 s112
BACS Mr J Sugg Handyman Payment £190.21 £0.00 £190.21
Open Spaces Act 1906
ss9 & 10 LGA 1972 s214
BACS Mrs D Bayliss Travel/Telephone £75.51 £0.00 £75.51 LGA 1972 s174
BACS JCS Bookkeeping Payroll £17.00 £3.40 £20.40 LGA 1972 s112
BACS
Herts & Cambs Ground
Maintenance Grass Cutting £1,136.00 £227.20 £1,363.20
Open Spaces Act 1906
ss9 & 10 LGA 1972 s214
e) To Pay September Accounts
It was proposed by Cllr NB and seconded by Cllr LR that the August accounts are noted
by the meeting and that the September accounts are approved and paid.
CARRIED
Payments Since the Last Meeting
12/2018-19
BACS Mrs D Bayliss Clerk’s Salary Confidential LGA 1972 s112
BACS Inland Revenue Income Tax Confidential LGA 1972 s112
Payments for Tonight’s meeting:
BACS Mr J Sugg Handyman Payment £187.04 £0.00 £187.04
Open Spaces Act
1906 ss9 & 10
LGA 1972 s214
BACS Mrs D Bayliss Travel/Telephone £30.84 £0.00 £30.84 LGA 1972 s174
BACS JCS Bookkeeping Payroll £17.00 £3.40 £20.40 LGA 1972 s112
BACS
Herts & Cambs Ground
Maintenance Grass Cutting £681.00 £136.20 £817.20
Open Spaces Act
1906 ss9 & 10
LGA 1972 s214
BACS SLCC E-learning Module £10.00 £2.00 £12.00 LGA 1972 s111
BACS
Rialtas Business
Solutions
Cemetery
Management Package £1,317.00 £263.40 £1,580.40 LGA 1972s111
BACS
Rialtas Business
Solutions
Finance Software
Maintenance £119.00 £23.80 £142.80 LGA 1972s111
BACS CAPALC Training Fees £65.00 £0.00 £65.00 LGA 1972s111
BACS Mr T Wilding
Denny/Cemetery/Hed
gerow Maintenance £390.00 £0.00 £390.00
Open Spaces Act
1906 ss9 & 10
LGA 1972 s214
4520 REQUEST TO SUPPORT THE PROVISION OF A DEFIBRILLATOR IN THE VILLAGE
The parish council have agreed to support fundraising efforts and look into what grant
funding might be available in order to provide a defibrillator in the village.
Clerk
4521 PAVILION MATTERS
a) There hasn’t been a meeting of the pavilion re-development group since the last report
however there will be a meeting in September.
A response to the letter sent to the Beacon re the pavilion development will be responded
to following the next meeting of the pavilion re-development group.
4522 DENNY AND PLAY AREA MATTERS
a) The play area inspection was carried out by Cllr Bates. A few matters for attention were
raised and the report will be passed to the handyman for repairs to be carried out.
It was noted how smart the re-conditioned benches look.
4523 CEMETERY MATTERS
a) Two graves in the cemetery have been levelled and seeded following a request from the
funeral director and a family member.
A meeting of the cemetery working group will be arranged before the next PC meeting.
b) It was proposed by Cllr KB and seconded by Cllr GR that the cemetery fees are increased
from 1st October as follows:
All fees of £75 increased to £80
All fees of £150 increased to £160
Fee of £128 increased to £135
CARRIED
4524 GUTTER BRIDGE WOOD
 The new National Trust representative is Mr John Hughes.
 A very successful mammal trapping event was held on Saturday 1st and Sunday 2nd
September at the pavilion and the Gutter Bridge Wood. 16 out of the 20 traps set
on Saturday had mammals in them when checked on Sunday morning.
13/2018-19
4525 HIGHWAYS MATTERS
 The Highways Working Group have not met, however Cllr NB has spoken to the
traveller liaison officer from East Cambs District Council (ECDC) who raised some
concerns about the accessibility of the Denny to travelling communities. A
meeting to discuss the matter further has been arranged for Wednesday 5th
September at 11am with Police Sergeant Mark Rabel and Andrew Lamb from
ECDC.
 The clerk has contacted Richard Middleton, Speed Watch Co-ordinator and he has
responded to say that he had been unable to find a suitable date to get everyone
together for the Speedwatch training. He is now waiting for some dates from the
trainer.
4526 CORRESPONDENCE/MATTERS FOR INFORMATION ONLY
a) CAPALC AGM 11th October 2018 7pm
b) CCC Highways – Swaffham Bulbeck does not close any roads for its Remembrance Service
so there is no need for anyone from the village to attend the course.
4527 Date of Next Meeting:
Tuesday 2nd October 2018
The meeting closed at 9.24pm

Minutes of Meeting Held July 3rd 2018

7/2018-19
MINUTES OF SWAFFHAM BULBECK PARISH COUNCIL
MEETING NUMBER 465
Held at Downing Court on Tuesday 3rd July 2018 starting at 7.30pm
Present: Cllr Sue Romero (SR); Cllr Mary Smith (MS); Cllr Peter Raby (PR); Cllr Nicky Bates; Cllr Lynn Reed; Cllr
Robin Sewell; Cllr John Trapp (JT);
Clerk: Mrs D Bayliss
2 Parishioners
Meeting opened at 7.30pm
4493 TO RECEIVE APOLOGIES FOR ABSENCE
Cllr Kay Ballard; Cllr Gordon Reid;
4494 MEMBERS DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA
Cllr Trapp – Item 4499a) 18/00737/FUL Erection of two detached single storey dwellings at
Land Southeast of The Bungalow, Abbey Lane, Swaffham Bulbeck.
Cllr Sewell – Item 4501c) To Pay July Accounts (Travel Expenses)
4495 OPEN FORUM FOR PUBLIC PARTICIPATION
The owners of the property at ‘The Bungalow’ gave a brief statement about the planning
application 18/00737/FUL for two bungalows on the remainder of the site.
4496 TO APPROVE MINUTES OF MEETING 464 5th June 2018
It was proposed by Cllr LR and seconded by Cllr NB that the minutes of meeting 464 held
on 5
th June 2018 are approved and signed by the chairman.
CARRIED
4497 MATTERS ARISING including REPORTS FROM CLERK AND COUNCILLORS (For information
only)
 Anglian Water (Wave) has been contacted and will come out to the cemetery to
see if it is suitable for a water meter and if so to provide a quotation.
 The CAPALC Conference attended by Cllr SR and the Clerk with updates from NALC
included the important information that the parish council is not required to
appoint a Data Protection Officer (DPO); an update on Data Protection
Regulations; an Insurance Update and a presentation by the Community
Organisers. The Chairman was pleased to report that SBPC are on the right track
with regards to compliance under the new data protection regulations.
 Cllr Trapp will attend the councillor finance training session to be held on 9th July.
4498 COUNTY AND DISTRICT COUNCILLORS REPORTS
There was no report from the County Councillor.
There was no report from the District Councillor
4499 PLANNING MATTERS
a) Planning Applications
18/00737/FUL Erection of two detached single storey dwellings at Land Southeast of The
Bungalow, Abbey Lane, Swaffham Bulbeck.
It was proposed by Cllr NB and seconded by Cllr RS that the Council strongly object to the
proposal using the same reasons as previously submitted for planning application
17/01223/FUL.
ALL IN FAVOUR
b) Planning Approvals
18/00480/FUL Rear extension and internal alterations at Four Mile Stable Farm, Cambridge
Road, Newmarket for Mr & Mrs Owen. Noted
c) Other Planning Matters
Street naming and numbering at Springfield House, Mill Lane (formerly La Calinda) Noted
4500 NEIGHBOURHOOD PLANNING UPDATE
8/2018-19
Cllr SR attended a Neighbourhood Planning event put on by Cambridgeshire ACRE and
presented a report to the meeting. The presentations from the event will be distributed to
all councillors.
4501 FINANCES INCLUDING APPROVAL OF PAYMENT OF OUTSTANDING ACCOUNTS
a) The quarterly budget reports were distributed to the councillors at the meeting.
The council agreed to create a virement from item 4165 street lighting maintenance to
4455 street lighting capital costs of £1350.
b) It was proposed by Cllr PR and seconded by Cllr MS that the Bank Reconciliations for
June are approved.
CARRIED
c) To Pay July Accounts
It was proposed by Cllr JT and seconded by Cllr LR that the July accounts are approved
and paid.
CARRIED
BACS Mrs D Bayliss Clerk’s Salary Confidential LGA 1972 s112
BACS Inland Revenue Income Tax Confidential LGA 1972 s112
Payments for Tonight’s meeting:
BACS Mr J Sugg Handyman Payment £276.00 £0.00 £276.00
Open Spaces Act 1906
ss9 & 10 LGA 1972 s214
BACS Mrs D Bayliss Travel/Telephone £86.20 £0.00 £86.20 LGA 1972 s174
BACS JCS Bookkeeping Payroll £17.00 £3.40 £20.40 LGA 1972 s112
BACS Burwell Print Print leaflet for APM £60.00 £0.00 £60.00
LG Miscellaneous
provisions Act 1976 s19
BACS
Herts & Cambs Ground
Maintenance Grass Cutting £2,872.00 £574.40 £3,446.40
Open Spaces Act 1906
ss9 & 10 LGA 1972 s214
BACS Mr T Wilding
Cemetery Tree
Works £175.00 £0.00 £175.00
Open Spaces Act 1906
ss9 & 10 LGA 1972 s214
BACS
Swaffham Internal
Drainage Board Drainage Rates £490.20 £0.00 £490.20
Open Spaces Act 1906
ss9 & 10 LGA 1972 s214
BACS SLCC Training Seminar £37.50 £7.50 £45.00 (LGA 1972 s111)
BACS Mr G Ballard CLT Membership £125.00 £0.00 £125.00 (LGA 1972 s111)
300191 Mr T Bowd Internal Audit £64.00 £0.00 £64.00
Local Audit and
Accountability Act 2014,
300192 Mr H Clark Travel Expenses £50.00 £0.00 £50.00 (LGA 1972 s111)
300193 Mr R Sewell Travel Expenses £9.90 £0.00 £9.90 LGA 1972 s174
4502 UPDATE ON THE GDPR
It was proposed by Cllr SR and seconded by Cllr NB that the following policies provided
by the SLCC and presented to the Council by the Clerk are adopted.
1. Information and Data Protection Policy
2. Retention of Documents policy
3. Email Privacy Notice
4. Hirers Privacy Notice
5. Purchase of Exclusive Right of Burial Privacy Notice
6. New Councillors Privacy Notice
CARRIED
The policies will all be added to the parish council website and will be used as required
when dealing with members of the public.
Clerk
4503 PAVILION MATTERS
a) In response to the negativity that had been expressed at the APM, an update and overview
of the project will be put in the August edition of the Beacon.
9/2018-19
The group plans to carry out an audit of use current use of the Pavilion as well as other
existing community spaces in the village.
A detailed letter has been compiled and it is hoped that it will be sent out by the end of
July to a long list of architects asking for expressions of interest in designing a Community
Pavilion.
A letter will also be sent to English Heritage asking them if they have any concerns.
4504 DENNY AND PLAY AREA MATTERS
a) There was no play area report from a councillor for June
b) The Denny working group met on Tuesday 26th June to discuss the report from Fenland
Leisure Play (FLP). It was agreed that a number of minor repairs would be carried out by
the handyman and that a quotation for surfacing under the parallel bars would be sought
from FLP.
c) It was proposed by Cllr PR and seconded by Cllr RS that a charge of £40 is made for use of
the Denny and Pavilion for football if the team are prepared to mark the pitch and put
up the goals and nets. The situation is to be reviewed annually.
1 abstention
CARRIED
d) The Highways group will meet to discuss possibilities around the report from Cllr Trapp on
illegal encampments.
4505 CEMETERY MATTERS
a)  The dead tree has been cut down and cleared away leaving a 6ft stump
 It was agreed that the trees/bushes that are hanging over the road need to be cut
back as soon as possible.
 A note will be placed in the Bulbeck Beacon asking if anyone has any information
about the cross that has been erected in the chalk pile at the rear of the cemetery.
4506 CORRESPONDENCE/MATTERS FOR INFORMATION ONLY
a) Councillors were encouraged to complete the ECDC Dog Fouling Consultation Survey.
4507 Date of Next Meeting:
(Tuesday 7th August if necessary (KB apologies))
The meeting closed at 9.02pm

Minutes 4th December 2018

MINUTES OF SWAFFHAM BULBECK PARISH COUNCIL
MEETING NUMBER 469
Held at Downing Court on Tuesday 4th December 2018 starting at 7.30pm

Present: Cllr Sue Romero (SR); Cllr Peter Raby (PR); Cllr Nicky Bates (NB); Cllr Lynn Reed (LR); Cllr Mary Smith (MS); Cllr Gordon Reid (GR); Cllr Robin Sewell (RS); Cllr Kay Ballard (KB);
Clerk: Mrs D Bayliss
DC Allen Alderson;
CC Mathew Shuter;
0 Parishioners
Meeting opened at 7.30pm

4568 TO RECEIVE APOLOGIES FOR ABSENCE
Cllr John Trapp;
4569 MEMBERS DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA & REQUESTS FOR DISPENSATION
None
4570 OPEN FORUM FOR PUBLIC PARTICIPATION
None
4571 TO APPROVE MINUTES OF MEETING 468 6th NOVEMBER 2018
It was proposed by Cllr NB and seconded by Cllr MS that the minutes of meeting 468 held on 6th November 2018 are approved and signed by the chairman.
CARRIED
Cllr GR abstained from the vote as he was not in attendance at the meeting.
4572 MATTERS ARISING including REPORTS FROM CLERK AND COUNCILLORS (For information only)
• The District Councillor pointed out that his report is usually included in the Beacon.
• Cllr SR attended the Cambridgeshire Local Council’s Conference on 23rd November where she found the Neighbourhood Planning session very timely and the networking with other councillors and clerks very useful. Also a parish profile was provided by Cambridgeshire Insight which has some very useful information about the village.
• The Clerk has purchased the book on Local Council Administration by Charles Arnold-Baker.
• The Clerk is booked on the SLCC Practitioners Conference in February 2019.
4573 COUNTY AND DISTRICT COUNCILLORS REPORTS Noted
The District Councillor’s report was read at the meeting and will be included in the Bulbeck Beacon.
It was agreed that proposed locations for the dog-fouling signs would be sent to the clerk by Friday 7th December, so that she can forward them to the District Council.
• The County Councillor attended the meeting and reported that the safety works on the A1303 had been completed. The lights are on, and the resurfacing work at Quy roundabout is now done. Unfortunately the junction with Heath Road was not part of this scheme which was funded by the Department for Transport. He suggested that the parish council might make an application to the Local Highways Improvement Fund in order to make modest improvements to the junction i.e. improvements to the signage. The parish council requested that he support them in their request for improvements as outlined in their letter to the County Council.
• The government have allocated £6.6m in the budget to help with repairing pot-holes across the County; the money has to be spent by the end of the financial year. The County Council has asked the government to make the money more widely available and are hoping to make a specific allocation for pavements.
4574 PLANNING MATTERS
a) Planning Applications
18/01551/FUL Single storey side and rear extensions at 37 Maryland Avenue, Swaffham Bulbeck for Mr & Mrs B Smith – the council agreed not to comment on the application.
b) Tree Works
18/01504/TRE & Trees /Swaffham Bulbeck/ CA Tree Work Approval at 58 Commercial End, Swaffham Bulbeck for Mr Cole. Noted
4575 NEIGHBOURHOOD PLANNING UPDATE
a) Cllr Romero reported on the meeting held on 19th November. Councillors have all been sent a copy of the meeting notes. It was agreed that the regular reports from meetings will be included in the Beacon, posted on the website and sent to councillors. Terms of reference for the steering group will be written and brought back to the Council for approval.
It was proposed by Cllr MS and seconded by Cllr PR that a dedicated email address is set up at a cost of £18 per annum.
CARRIED
b) It was proposed by Cllr KB and seconded by Cllr MS that the whole parish is put forward as the designated area for the Neighbourhood Plan.
CARRIED
4576 FINANCES INCLUDING APPROVAL OF PAYMENT OF OUTSTANDING ACCOUNTS
a) It was proposed by Cllr SR and seconded by Cllr RS that the Bank Reconciliations for November are approved.
CARRIED
b) To Note Receipts
Burial Fees £713
c) To Pay December Accounts
It was proposed by Cllr LR and seconded by Cllr MS that the December accounts are approved and paid.
CARRIED
Payments Since the Last Meeting
BACS Mrs D Bayliss Clerk’s Salary Confidential LGA 1972 s112
BACS Inland Revenue Income Tax Confidential LGA 1972 s112
Payments for Tonight’s meeting:
BACS Mr J Sugg Handyman Payment £276.11 £0.00 £276.11 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS Mrs D Bayliss Travel/Telephone £33.58 £0.00 £33.58 LGA 1972 s174
BACS JCS Bookkeeping Payroll £20.40 £4.08 £24.48 LGA 1972 s112
BACS Herts & Cambs Ground Maintenance Grass Cutting £60.00 £12.00 £72.00 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS SLCC Charles Arnold Baker 11th Edition £107.99 £0.80 £108.79 LGA 1972 s111
4577 TO CONSIDER BUDGET PROPOSALS AND SET THE PRECEPT FOR 2019/20
a) On behalf of the finance working group Cllr GR presented the proposed budget for 2019/20. The group had looked at the income and expenditure to date and were reasonably confident in the accuracy of the current year’s accounts. After considering the income and expenditure for the next financial year, the working group agreed to propose to this meeting that the precept be set at £27,500 which may bring the reserve down by another £2,500 during the year. Clerk
b) It was therefore proposed by Cllr RS and seconded by Cllr GR that the precept should be set at £27,500 for the year 2019-20.
CARRIED
A note of thanks to the clerk was recorded for making the budget process easier over the last few years.
4578 DEFIBRILLATOR
a) It was proposed by Cllr PR and seconded by Cllr NB that the council look into the practical arrangements for installation of the defibrillator including insurance requirements.
CARRIED
Cllr SR will thank the family and pass the clerks contact details to Mrs Lawrence so they can make the necessary arrangements.
4579 PAVILION MATTERS
a) Cllr Raby reported on the progress being made by the pavilion re-development group. The different options for the project will be published in the January edition of the Beacon as previously discussed.
4580 DENNY AND PLAY AREA MATTERS
a) • The play area inspection was carried out by Cllr Raby, the Denny is generally in good condition and the few items that need attention will be passed to the handyman for completion.
• The works recommended by Fenland Leisure Play are to be completed this month.
• A new rota is to be sent out to councillors up to April 2019. A further rota will be drawn up after the elections in May. Clerk
b) It was proposed by Cllr RS that the surface under the parallel bars is turfed.
There was no seconder to this proposal.
It was therefore proposed by Cllr NB and seconded by Cllr LR that the council accept the quotation from Fenland Leisure Play for re-surfacing under the parallel bars at a cost of £1424.25 +VAT.
4 in favour
4 against
As there was a tied vote the matter will be reconsidered at a future meeting.
4581 GUTTER BRIDGE WOOD MATTERS
a) In the annual tree inspection, one tree was identified as needing to be felled and this has now been removed by Eastern Tree Surgery and paid for by the National Trust. Noted
4582 CEMETERY MATTERS
a) The cemetery working group has not yet met. Clerk
b) The council will contact the County Council Highways Department to request a dropped kerb opposite the cemetery gates. Clerk
4583 HIGHWAYS MATTERS
a) Cllr Bates has received feedback from ECDC regarding possible ways of deterring illegal encampments on the Denny, who have confirmed that as the verges belong to the Parish Council any ‘banking’ that might be considered would be at a cost to the parish council. Further research into the possibilities for securing the area will continue and a report will be brought back to the February meeting for consideration. NB
b) A date has not yet been fixed for the first ‘Speed Watch’. Enquiries will be made into how to obtain the necessary signage. Clerk
c) A letter has been received from the County Council acknowledging the Parish Councils’ concerns about the junction at Heath Road/A1303. Noted
4584 ACTION PLAN
a) It was agreed that the updated Action Plan will be uploaded to the website. Clerk
4585 CORRESPONDENCE/MATTERS FOR INFORMATION ONLY
a) CAPALC Bulletin Noted
b) Cambridgeshire Matters Noted
c) NALC Funding Bulletin Pav W/G
4586 Date of Next Meeting:
January 8th 2019 (PR Apologies)
The meeting closed at 9.27pm

SBPC Agenda January 2019

Members of the public and press are invited to attend the next meeting of Swaffham Bulbeck Parish Council on:
3rd January 2019

AGENDA FOR MEETING 470

1. APOLOGIES FOR ABSENCE
(LGA 1972 s 85(1)
2. MEMBERS’ DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA + REQUESTS FOR DISPENSATION
(Localism Act 2011 s 31 s 33)
3. OPEN FORUM FOR PUBLIC PARTICIPATION (10 MINS)
At the close of this item, members of the public will no longer be permitted to address the Council unless invited to do so by the Chairman.
4. TO APPROVE MINUTES OF MEETING 469 4th December 2018
5. MATTERS ARISING/CLERKS and COUNCILLORS REPORTS for information only.
6. COUNTY AND DISTRICT COUNCILLORS REPORTS
7. PLANNING MATTERS
a) Tree Works
18/01551/FUL Single storey side and rear extensions at 37 Maryland Avenue, Swaffham Bulbeck for Mr & Mrs B Smith
8. NEIGHBOURHOOD PLANNING UPDATE
a) Report from Steering Group Meeting
9. FINANCES INCLUDING APPROVAL OF PAYMENT OF OUTSTANDING ACCOUNTS
a) To Approve Bank Reconciliations for November
b) To Receive Quarterly Budget Report
c) VAT 126 Claim
d) To Note Receipts
Burial Fees £160
e) To Pay January Accounts
Payments Since the Last Meeting
BACS Mrs D Bayliss Clerk’s Salary Confidential LGA 1972 s112
BACS Inland Revenue Income Tax Confidential LGA 1972 s112
Payments for Tonight’s meeting:
BACS Mr J Sugg Handyman Payment £77.00 £0.00 £77.00 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS Mrs D Bayliss Travel/Telephone £50.88 £0.00 £50.88 LGA 1972 s174
BACS JCS Bookkeeping Payroll £20.40 £4.08 £24.48 LGA 1972 s112
BACS Mr T Wilding Bench repair/Branch removal £30.00 £0.00 £30.00 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS Mr R Sewell Travel Expenses £15.30 £0.00 £15.30 LGA 1972 s174
BACS Cheffins Land Registration £604.44 £120.89 £725.33 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS Fenland Leisure Play Play Area Repairs £901.62 £180.32 £1,081.94 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS CAPALC LCAS Fee £80.00 £0.00 £80.00 LGA 1972 s111
10. LOCAL COUNCIL AWARD SCHEME
Resolution confirming that the council has met the requirements for the Local Council Award (Foundation Level) including online publication of necessary information.
11. PARISH ELECTIONS
a) Parish Elections May 2nd 2019
12. DEFIBRILLATOR
Update on Defibrillator Installation
13. PAVILION MATTERS
Report from Pavilion Working Group
14. DENNY AND PLAY AREA MATTERS
a) Play Area Inspection & Report
b) Planting of an Oak Sapling
15. GUTTER BRIDGE WOOD
Report from Gutter Bridge Working Group
16. CEMETERY MATTERS
a) Report from Cemetery Working Group
17. HIGHWAYS MATTERS
a) Report from the Highways Working Group
b) Report from Cllr Sewell from Electrical Charging Point Workshop
c) Speed Watch Signs
d) Response from County Council re the junction of Heath Road/A1303
18. ACTION PLAN
To Review Terms of Reference
19. CORRESPONDENCE/MATTERS FOR INFORMATION ONLY
a) Cheffins Land Registration
b) To Note Items Sent by Email – CAPALC/NALC Bulletins
20. AGENDA ITEMS FOR THE NEXT MEETING
Any business and payments, to be considered at Parish Council meeting must be delivered to the Clerk for inclusion on the agenda at least 7 days prior to the meeting.
21. Date of Next Meeting:
5th February 2019
5th March 2019

Diane Bayliss

Clerk to the Council

Agenda 6th November 2018

NOTICE OF A MEETING OF THE PARISH COUNCIL

To Members of the Council:

I hereby give notice that a meeting of Swaffham Bulbeck Parish Council will be held in Downing Court on Tuesday 6th November at 7.30pm
You are hereby summoned to attend for the purpose of transacting the following business:

Members of the public and press are invited to attend.
November 1st, 2018
Clerk to the Parish Council

AGENDA FOR MEETING 468

1. APOLOGIES FOR ABSENCE
(LGA 1972 s 85(1)
2. MEMBERS’ DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA + REQUESTS FOR DISPENSATION
(Localism Act 2011 s 31 s 33)
3. OPEN FORUM FOR PUBLIC PARTICIPATION (10 MINS)
At the close of this item, members of the public will no longer be permitted to address the Council unless invited to do so by the Chairman.
4. TO APPROVE MINUTES OF MEETING 467 2nd OCTOBER 2018
5. MATTERS ARISING/CLERKS and COUNCILLORS REPORTS for information only.
6. COUNTY AND DISTRICT COUNCILLORS REPORTS
7. PLANNING MATTERS
a) Planning Approvals
18/01157/FUL Proposed single storey pitched roof rear extension. Proposed demolition of an existing toilet block and existing garage. Proposed new garage at 54 Commercial End, Swaffham Bulbeck for Mr Nick Jarvis.
b) Tree Works
18/01278/TRE & Trees/Swaffham Bulbeck/CA Tree work approval at Martin House, 1 Station Road, Swaffham Bulbeck.
18/00438/TRE & Trees/Swaffham Bulbeck/CA Tree work approval at 97 High Street, Swaffham Bulbeck.
TPO/E/13/67/Swaffham Bulbeck & 18/01378/TPO Consent for emergency tree works at St Mary’s Church, High Street, Swaffham Bulbeck.
8. NEIGHBOURHOOD PLANNING UPDATE
Report from Steering Group Meeting
9. FINANCES INCLUDING APPROVAL OF PAYMENT OF OUTSTANDING ACCOUNTS
a) To Approve Bank Reconciliations for October
b) To Note Receipts
Precept: £12,500
CIL Monies: £6,271.94
c) To Pay November Accounts
Payments Since the Last Meeting
BACS Mrs D Bayliss Clerk’s Salary Confidential LGA 1972 s112
BACS Inland Revenue Income Tax Confidential LGA 1972 s112
Payments for Tonight’s meeting:
BACS Mr J Sugg Handyman Payment £67.50 £0.00 £67.50 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS Mrs D Bayliss Travel/Telephone £34.88 £0.00 £34.88 LGA 1972 s174
BACS JCS Bookkeeping Payroll £20.40 £4.08 £24.48 LGA 1972 s112
BACS Herts & Cambs Ground Maintenance Grass Cutting £513.00 £102.60 £615.60 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS Co-op Funeral Care Funeral Expenses £305.00 £0.00 £305.00 Local Authorities Cemeteries Order 1977
BACS Viking Office Supplies £154.90 £30.98 £185.88 LGA 1972 s111
BACS Glasdon Bin Bags £47.26 £9.45 £56.71 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS CAPALC GDPR Scheme £50.00 £0.00 £50.00 LGA 1972 s111

10. VILLAGE HANDYMAN
a) To Confirm Permanent Position of Handyman as Agreed on Appointment
11. PAVILION MATTERS
To Consider Quotation for Replacement Posts at the Pavilion
12. DENNY AND PLAY AREA MATTERS
a) Play Area Inspection & Report
13. CEMETERY MATTERS
a) Report from Cemetery Working Group
14. HIGHWAYS MATTERS
a) Report from the Highways Working Group
b) Speed Watch Update
c) Consideration of Electric Car Point
d) To Discuss Heath Road/Newmarket Road Crossroads
15. REMEMBRANCE DAY PARADE AND SERVICES
16. ACTION PLAN
Review of Parish Council Action Plan
17. CORRESPONDENCE/MATTERS FOR INFORMATION ONLY
a) CAPALC Bulletin
b) Letter of thanks from MAGPAS
18. AGENDA ITEMS FOR THE NEXT MEETING
Any business and payments, to be considered at Parish Council meeting must be delivered to the Clerk for inclusion on the agenda at least 7 days prior to the meeting.
19. Date of Next Meeting:
4th December, 2018
4th December, 2018 (Pavilion Charity)
8th January 2018

Minutes June 5th

MINUTES OF SWAFFHAM BULBECK PARISH COUNCIL
MEETING NUMBER 464
Held at Downing Court on Tuesday 5th June 2018 starting at 7.30pm

Present: Cllr Sue Romero (SR); Cllr Mary Smith (MS); Cllr Gordon Reid (GR); Cllr Kay Ballard (KB); Cllr Peter Raby (PR); Cllr Nicky Bates; Cllr Lynn Reed; Cllr Robin Sewell;
Members: 9 Quorum: 3
Members of the Public: 0
Clerk: Mrs D Bayliss
Meeting opened at 7.30pm

4472 TO RECEIVE APOLOGIES FOR ABSENCE
Cllr John Trapp; DC Allen Alderson;
4473 MEMBERS DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA
Kay Ballard 18/00611/TRE & Trees/Swaffham Bulbeck/CA Tree work approval for 86 Commercial End, Swaffham Bulbeck
4474 OPEN FORUM FOR PUBLIC PARTICIPATION
There were no members of the public present.
4475 TO APPROVE MINUTES OF MEETING 463 1st May 2018
It was proposed by Cllr PR and seconded by Cllr KB that the minutes of meeting 463 held on 1st May 2018 are approved and signed by the chairman.
CARRIED
4476 MATTERS ARISING including REPORTS FROM CLERK AND COUNCILLORS (For information only)
• A new bin has been installed at Pound Way.
• The Play Area Report from Fenland Leisure Play was received after the agenda was put up so it will be considered at the next meeting.
4477 COUNTY AND DISTRICT COUNCILLORS REPORTS
There was no report from the County Councillor.
The report from the District Councillor was distributed before the meeting.
4478 STANDING ORDERS
It was proposed by Cllr MS and seconded by Cllr SR that the NALC Standing Orders as updated by NALC and reviewed by the policy working group are adopted.
1 abstention
CARRIED
4479 INTERNAL AUDIT
a) The internal audit report was received by the council.
b) It was resolved that Mr Trevor Bowd is appointed as internal auditor for 2018-19.
4480 TO APPROVE ANNUAL GOVERNANCE STATEMENT
It was proposed by Cllr LR and seconded by Cllr NB that the annual governance statement as read out and completed at the meeting is approved and signed by the Chairman and the Clerk to the Council.
CARRIED
4481 TO APPROVE ANNUAL RETURN STATEMENT OF ACCOUNTS
It was proposed by Cllr GR and seconded by Cllr KB that the statement of accounts as presented to the meeting by the Clerk is approved and signed by the Chairman.
CARRIED
4482 NOTICE OF ELECTORS RIGHTS
The notice of elector’s rights was posted on Thursday 31st. The inspection period runs from 4th June to 13th July 2018.
4483 FINANCES INCLUDING APPROVAL OF PAYMENT OF OUTSTANDING ACCOUNTS
a) It was proposed by Cllr SR and seconded by Cllr KB that the council offer a contribution of £50 for travel expenses to Henry Clark for attending the annual parish meeting (LGA 1972 s111).
1 abstention
CARRIED
It was resolved not to set a specific chairman’s allowance.
b) It was proposed by Cllr MS and seconded by Cllr RS that the Bank Reconciliations for April & May are approved.
CARRIED
c) To Pay June Accounts
It was proposed by Cllr MS and seconded by Cllr NB that the June accounts are approved and paid.
CARRIED
Payee Item Net VAT Total Power
Payments Since the Last Meeting
BACS Mrs D Bayliss Clerk’s Salary Confidential LGA 1972 s112
BACS Inland Revenue Income Tax Confidential LGA 1972 s112
Payments for Tonight’s meeting:
BACS Mr J Sugg Handyman Payment £95.00 £0.00 £95.00 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS Mrs D Bayliss Travel/Telephone £61.70 £0.00 £61.70 LGA 1972 s174
BACS JCS Bookkeeping Payroll £17.00 £3.40 £20.40 LGA 1972 s112
BACS Fenland Leisure Play Play Area Report £100.00 £20.00 £120.00 LG Miscellaneous provisions Act 1976 s19
BACS Balfour Beatty Street Light £1,337.12 £267.42 £1,604.54 Highways Act 1980 s301
4484 PLANNING MATTERS
a) Planning Applications
18/00461/FUL Alterations and extension to an existing building at 68 High Street, Swaffham Bulbeck for Mr & Mrs Seakins – no comments
b) Planning Approvals
18/00362/FUL Erection of a replacement single-storey extension to rear. Alterations to the rear elevation and roof slope at 68 Commercial End Swaffham Bulbeck
18/00190/FUL Demolition of existing lean-to and erection of two storey extension at 85 High Street, Swaffham Bulbeck for Mr & Mrs Chadwick Noted
c) Other Planning Matters
18/00611/TRE & Trees/Swaffham Bulbeck/CA Tree work approval for 86 Commercial End, Swaffham Bulbeck
18/00196/TCON To comply with condition no 6 (Tree topping, lopping and felling) of decision notice 88/00394/RMA at 2 Station Road, Swaffham Bulbeck
4485 NEIGHBOURHOOD PLANNING UPDATE
A straw poll was taken at the annual parish meeting as to whether the council should pursue creating a Neighbourhood Plan and the response was overwhelmingly in favour.
It was agreed that a notice will be placed in the Bulbeck Beacon to ascertain whether there is sufficient interest in the village to set up a group to discuss creating a Neighbourhood Plan. Cllr’s RS and SR will draft an article for the Beacon.
4486 CORRESPONDENCE/MATTERS FOR INFORMATION ONLY
a) The council noted the letter sent by a resident to the Bulbeck Beacon. Noted
b) The council noted the correspondence about the erection of a building in Mill Lane and have referred the writer to ECDC. Noted
c) A letter of thanks has been received from East Cambs Neighbourhood Watch Group.
4487 UPDATE ON THE GDPR
The Data Protection Regulation (GDPR) as well as the Data Protection Act 2018 came into force on 25th May 2018.
Privacy notices and policies relating to parish council activities are being prepared for approval at the parish council meeting in July. Copies were available for perusal at this meeting. Clerk
4488 TRAINING COURSES
a) Councillor Finance Training Course 9th July/2nd October 2018
b) Clerks and Councillors Catch Up Day 29th June 2018
Any councillor wishing to attend either of these events please contact the clerk.
4489 DENNY AND PLAY AREA MATTERS
a) • The Play area inspection was carried out by Cllr Trapp. There were no significant matters to report.
• Cllr LR, Cllr MS, the handyman and the clerk will meet to discuss the play area report from FLP on Tuesday 26th June. Recommendations will be brought to the next meeting for consideration.
• A meeting will be set up with Herts & Cambs to discuss the necessary tree works on the Denny and the grass cutting in the village.
4490 ANNUAL PARISH MEETING
The Annual Parish Meeting was held on Tuesday 15th May at Downing Court. 29 electors were present (including councillors).
The Chairman of Peakirk Parish Council addressed the meeting on the benefits of producing a Neighbourhood Plan. This was an interesting and informative talk and a straw poll taken at the end of the meeting showed a majority of electors in favour of creating a Plan for Swaffham Bulbeck.
The District and County Councillors gave interesting reports on the work of the respective councils over the last year and outlined plans for the forthcoming year.
Reports were also provided by the Chair of the Parish Council, the Chair of the Swaffham Bulbeck CLT, the new Village Handyman and the Chair of Governors at Swaffham Bulbeck Primary School. Cllr SR has written and thanked the visitors on behalf of the parish council.
4491 AGENDA ITEMS FOR THE NEXT MEETING
Any business and payments, to be considered at Parish Council meeting must be delivered to the Clerk for inclusion on the agenda at least 7 days prior to the meeting.
4492 Date of Next Meeting:
Tuesday 3rd July 7.30pm (KB apologies/GR apologies)
(Tuesday 7th August if necessary (KB apologies))
The meeting closed at 9.25pm

Minutes May 1st 2018

MINUTES OF SWAFFHAM BULBECK PARISH COUNCIL
MEETING NUMBER 463
Held at Downing Court on Tuesday 1st May 2018 starting at 7.30pm

Present: Cllr Sue Romero (SR); Cllr Mary Smith (MS); Cllr Gordon Reid (GR); Cllr Kay Ballard (KB); Cllr John Trapp (JT); Cllr Peter Raby (PR);
Members: 9 Quorum: 3
Members of the Public: 1
Clerk: Mrs D Bayliss
Meeting opened at 7.30pm

4456 ELECTION OF CHAIRMAN
It was proposed by Cllr PR and seconded by Cllr JT that Cllr S Romero is elected as Chair of the parish council for the ensuing year.
CARRIED
4457 CHAIRMAN TO SIGN DECLARATION OF ACCEPTANCE OF OFFICE
The Chairman signed the declaration of acceptance of office in the presence of the clerk to the council.
4458 ELECTIONOF VICE-CHAIRMAN
It was proposed by Cllr PR and seconded by Cllr GR that Cllr MS is elected vice-chair of the parish council for the ensuing year.
CARRIED
4459 TO RECEIVE APOLOGIES FOR ABSENCE
Cllr Nicky Bates; Cllr Lynn Reed; Cllr Robin Sewell; C Cllr Shuter; D Cllr Alderson;
4460 MEMBERS DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA
Cllr Romero item 4465a) 18/00196/TCON To comply with condition no 6 (Tree topping, lopping and felling) of decision notice 88/00394/RMA at 2 Station Road, Swaffham Bulbeck (Personal)
4461 OPEN FORUM FOR PUBLIC PARTICIPATION
One member of the public was present who thanked the parish council, and in particular the Chair and Vice-Chair for the work they do in the community.
4462 TO APPROVE MINUTES OF MEETING 462 10th April
It was proposed by Cllr MS and seconded by Cllr JT that the minutes of meeting 462 held on 10th April are approved and signed by the chairman.
CARRIED
4463 MATTERS ARISING including REPORTS FROM CLERK AND COUNCILLORS (For information only)
• The paint for the telephone box has been purchased, but the weather has not yet been conducive to begin painting.
• Cllr JT’s report on the meeting held with the Police and Crime Commissioner will be considered at the July meeting as it has not yet been circulated.
• Cllr MS attended the Wicken Fen Forum.
• A complaint has been received about the state of the bin outside the shop; this matter has been referred to ECDC and will be followed up by the clerk.
• The new Standing Orders have not yet been reviewed; this will be done before the next meeting.
• The Speed Watch training is being arranged.

4464 COUNTY AND DISTRICT COUNCILLORS REPORTS
There was no report from the District Councillor as he will be attending the Annual Parish Meeting.
East Cambs District Council have taken over the waste and street cleaning contract from Veolia and have written to all parish councils notifying them they will be making a sweep of the district to clear away all of the fly tipped rubbish.
Fly tipping can be reported to ECDC on telephone number 01353 665555.
The County Councillor has confirmed that he will be attending the Annual Parish Meeting.
4465 PLANNING MATTERS
a) Planning Applications
18/00480/FUL Rear extension and internal alterations at Four Mile Stable Farm, Cambridge Road for Mr & Mrs T Owen – no comments.
18/00189/FUL Demolition of existing lean-to and erection of two storey extension at 85 High Street, Swaffham Bulbeck for Mr & Mrs Chadwick (Additional Information) – no objection.
18/00196/TCON To comply with condition no 6 (Tree topping, lopping and felling) of decision notice 88/00394/RMA at 2 Station Road, Swaffham Bulbeck – no objection.

4466 TO CONFIRM WORKING GROUP ARRANGEMENTS FOR 2018-19
It was agreed that the working groups will remain the same for the next year with the exception of the Gutter Bridge Wood group which Cllr SR will join.
1. Cemetery Group: Lynn Reed, Robin Sewell, Kay Ballard
2. CLT &Housing: Nicky Bates, Sue Romero
3. Denny Group: Lynn Reed, Mary Smith
4. Finance Group: Kay Ballard, Diane Bayliss, John Trapp, Gordon Reid, Peter Raby
5. Gutter Bridge Group: Mary Smith, Robin Sewell, Peter Raby, Sue Romero
6. Pavilion Development Group: Sue Romero, Peter Raby
7. Policy Group: Lynn Reed, Mary Smith, Diane Bayliss
8. Transport &Highways Group: Nicky Bates, Gordon Reid, John Trapp
4467 FINANCES INCLUDING APPROVAL OF PAYMENT OF OUTSTANDING ACCOUNTS
a) Notification of a 2% national pay award for the clerks’ salary has been received from NALC and the SLCC. Noted
b) Receipts
Shrubbs’ Land Rent £532
ECDC Precept £12,500
ECDC CIL Payment £1,933 Noted
c) Account Payments for May
Payments Since the Last Meeting
BACS Mrs D Bayliss Clerk’s Salary Confidential LGA 1972 s112
BACS Inland Revenue Income Tax Confidential LGA 1972 s112
Payments for Tonight’s meeting:
BACS Mr J Sugg Handyman Payment £65.00 £0.00 £65.00 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS Mrs D Bayliss Travel/Telephone £76.79 £0.00 £76.79 LGA 1972 s174
BACS JCS Bookkeeping Payroll £17.00 £3.40 £20.40 LGA 1972 s112
BACS Microshade Data Storage/Back Up £323.00 £64.60 £387.60 LGA 1972 s111
BACS Wave (Anglian Water) Cemetery Water Rates £240.04 £0.00 £240.04 Local Authorities Cemeteries Order 1977
BACS Cambridgeshire County Council Street Lighting £37.67 £0.00 £37.67 Parish Councils Act 1957 s3
BACS CAPALC Affiliation Fees £274.36 £0.00 £274.36 LGA 1972 s111
300189 Sanctuary Housing Room Hire £40.00 £0.00 £40.00 LGA 1972 s111

4468 It was proposed by Cllr PR and seconded by Cllr KB that the May accounts are approved and paid.
CARRIED
The council will make enquiries as to whether a water meter can be placed in the cemetery as the bill seems rather high for the amount of water used.
4469 DENNY AND PLAY AREA MATTERS
a) • Cllr Romero carried out the play inspection, the only matter to report was that the d-ring on the basket-swing needs replacing.
• A date has not yet been confirmed for the play area inspection by Fenland Leisure.
4470 ANNUAL PARISH MEETING
The Annual Parish Meeting will be held on Tuesday 15th May with refreshments from 7pm. A leaflet has been drafted by Cllr Romero and this was approved at the meeting and will be printed and distributed to every home in the village by councillors.
The clerk will contact the handyman to request a report either written or verbal for the meeting.

4471 DATE AND AGENDA ITEMS FOR THE NEXT MEETING
Annual Parish Meeting May 15th 2018
Parish Council Meeting Tuesday 5th June 2018 7.30pm
Pavilion Charity Meeting Tuesday 5th June 2018 7pm
Any business and payments, to be considered at a Parish Council meeting must be delivered to the Clerk for inclusion on the agenda at least 7 days prior to the meeting.
The meeting closed at 8.26pm

Minutes 10th April 2018

MINUTES OF SWAFFHAM BULBECK PARISH COUNCIL
MEETING NUMBER 462

Held at Downing Court on Tuesday 10th April 2018 starting at 7.30pm

Present: Cllr Sue Romero (SR); Cllr Mary Smith (MS); Cllr Gordon Reid (GR); Cllr Nicky Bates; Cllr Lynn Reed (LR); Cllr Robin Sewell (RS); Cllr Kay Ballard(KB); Cllr John Trapp (JT); Cllr Peter Raby (PR);
Members: 9 Quorum: 3
Members of the Public:
Clerk: Mrs D Bayliss
D Cllr Allen Alderson
Meeting opened at 7.30pm

4438 APOLOGIES FOR ABSENCE
None
4439 MEMBERS DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA
Peter Raby declared a personal interest in planning application 18/00362/FUL 68 Commercial End as he lives opposite.
4440 OPEN FORUM FOR PUBLIC PARTICIPATION
None
4441 TO APPROVE MINUTES OF MEETING 461 6th MARCH 2018
It was proposed by Cllr KB and seconded by Cllr RS that the minutes of the meeting held on 6th March 2018 are approved and signed by the Chairman.
CARRIED
Cllrs Trapp and Raby abstained from the vote as they were not at the last meeting.
4442 MATTERS ARISING including REPORTS FROM CLERK AND COUNCILLORS
(For information only)
• Paint for the telephone box in Commercial End has been ordered.
• Cllr Trapp said that the meeting with the police and crime commissioner had been very positive and he will write a report for the next meeting.
• Letting of the vacant Parish Council land near Red Tile Farm is currently being arranged by Cheffins.
• There had been a report of a vagrant sleeping in the bus shelter. ECDC were contacted and were going to send out a housing officer.
• A new set of Standing Orders has been sent out by NALC this week; these will be reviewed and brought to the next meeting for adoption.
4443 COUNTY AND DISTRICT COUNCILLORS REPORTS
The District Councillor’s report was read out at the meeting.
The Council will request a written or verbal report from the County Councillor for the Annual Parish Meeting.
4444 PLANNING MATTERS
a) Planning Applications
18/00325/LBC Proposed side and rear extensions to existing listed building. Proposed outbuilding in garden at Lordship Cottage, 2 High Street, Swaffham Bulbeck for Mr & Mrs D Hogan – no objection.
18/003264/FUL Proposed side and rear extensions to existing listed building. Proposed outbuilding in garden at Lordship Cottage, 2 High Street, Swaffham Bulbeck for Mr & Mrs D Hogan – no objection.
18/00362/FUL Erection of a replacement single-storey extension to rear. Alterations to the rear elevation and roof slope at 68 Commercial End Swaffham Bulbeck – no comments. Clerk
b) Planning Approvals
18/00120/LBC The removal of a modern wood and glass partition wall between the dining room and hall passage way and the replacement and relocation of the alcove front door removing the porch from street view at The Old Fire Station 108-110 High Street, Swaffham Bulbeck for Mr Clem Robertson Noted
4445 TO DISCUSS THE POSSIBILITY OF PRODUCING A NEIGHBOURHOOD PLAN FOR SWAFFHAM BULBECK
After a brief discussion the chairman proposed and the council agreed that they should try to ascertain whether there is support in the village to produce a neighbourhood plan.
The current village form is still available in its draft form and this could be used as a basis to kick start a neighbourhood plan.
It was proposed by the Chairman that the discussion around the parish meeting should be brought forward to this point in the meeting.
4446 AGENDA FOR THE ANNUAL PARISH MEETING
The agenda for the annual parish meeting is confirmed as follows:
• Chairman’s Welcome
• CLT Report
• Neighbourhood Planning (30mins)
• Pavilion Redevelopment
• Report from the School
• Handy Man
• Annual Report
• District and County Councillor’s report.
• Presentation of last years audited accounts
4447 UPDATE ON THE GENERAL DATA PROTECTION REGULATIONS (GDPR)
c) The clerk gave a GDPR Action Plan handout to councillors so that they are aware of the initial steps that need to be taken to become compliant with the new regulations.
CAPALC are offering member councils the opportunity to take part in a County Wide DPC Scheme at a cost of £50 on top of the current membership fees which will be due next month.
4448 FINANCIAL REGULATIONS
It was proposed by Cllr PR and seconded by Cllr JT that the updated financial regulations are approved.
CARRIED
4449 PARISH COUNCIL ASSET REGISTER
It was proposed by Cllr KB and seconded by Cllr LR that the updated asset register is approved.
CARRIED
4450 FINANCES INCLUDING APPROVAL OF PAYMENT OF OUTSTANDING ACCOUNTS
a) • The finance working group met before this meeting to review the yearend figures and to carry out a health check on the budget. No major areas of difference were identified. The auditor had suggested in 2016 that the PC reserves should be reduced by a moderate amount in FY17/18. Consequently, there was a reduction in the bank balance of £8,154. Of this, £5,000 was drawn as planned from the appropriate Ear Marked Reserves (EMRs) and an additional £2,000 was paid (making a total of £7,000) for the pedestrian crossing. The additional shortfall in the year was £1,154 which the meeting agreed was, bearing in mind the unexpected £2,000 additional cost for the crossing, remarkably close to the planned budget.
• Two new EMRs are to be created: £1952 CLT funds and £533 village sign maintenance (bequest).
• The council should have a new tenant for the vacant land with a rent agreed on a rising scale over the next three years.
• The budget item 1102 has been adjusted by £133 to accurately reflect the lower rent that has been paid for the last few years and which has been deemed an acceptable amount by the rent valuation.
• It was suggested that should the cemetery management package be purchased that the funds would need to come from the Cemetery Maintenance budget so as to avoid an overspend on the budget in the next financial year.
• The papers will be prepared and submitted to the Internal Auditor for inspection.
b) It was proposed by Cllr MS and seconded by Cllr NB that the bank reconciliations for March are approved.
CARRIED
c) Councillors were all given copies of the budget reports to the end of the financial year.
d) It was proposed by Cllr LR and seconded by Cllr JT that the Council make a contribution of £50 to the East Cambs Neighbourhood Watch Scheme.
7 in favour
2 abstained
CARRIED
e) It was proposed by Cllr NB and seconded by Cllr MS that the Clerks salary is paid by BACS on or before 28th of each month.
CARRIED
f) It was proposed by Cllr LR and seconded by Cllr PR that the Council continue to pay the EON street lighting charge by Direct Debit for the next two years.
CARRIED
g) Receipts
Rayner Farms Land Rent £2700
h) It was proposed by Cllr LR and seconded by Cllr MS that the April accounts are paid including £50 for Neighbourhood Watch.
CARRIED
Cheque No; Payee Item Net VAT Total Power
Payments Since the Last Meeting
300187 East Cambs District Council Tree Seminar £60.00 £0.00 £60.00 LGA 1972 s112
BACS Mrs D Bayliss Clerk’s Salary Confidential LGA 1972 s112
BACS Mr J Sugg Handyman Payment £90.00 £0.00 £90.00 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
Payments for Tonight’s meeting:
BACS Mrs D Bayliss Travel/Telephone £83.37 £0.00 £83.37 LGA 1972 s174
BACS JCS Bookkeeping Payroll £17.00 £3.40 £20.40 LGA 1972 s112
BACS SLCC Membership Fees £165.00 £0.00 £165.00 LGA 1972 s112
BACS CAPALC Training Fees £105.00 £0.00 £105.00 LGA 1972 s112
BACS Sanctuary Housing Room Hire £120.00 £0.00 £120.00 LGA 1972 s111
BACS NALC Quality Status £50.00 £0.00 £50.00 LGA 1972 s111

4451 DENNY AND PLAY AREA MATTERS
a) • Cllr GR carried out the play area today inspection and noted new cracking to wood of the play area fence and that one of the plastic benches is cracking.
• It was agreed that the report should be sent to the Handyman each month so that he might attend to any matters within the scope of his role.
• A working group meeting will be arranged when all the attendees are available.
• FLP have been in touch with the clerk to arrange the annual inspection of the play equipment.
b) It was agreed that the request to have a bouncy castle on the Denny be allowed subject to the appropriate insurance/risk assessment documents being provided to the clerk.
c) It was agreed that the Council will find out from ECDC what solutions they can suggest for recycling provision for the Denny.
4452 CEMETERY MATTERS
It was proposed by Cllr LR and seconded by Cllr NB that the Council purchase the Cemeteries and Memorials management package from Rialtas in order to assist with compliance with the new data protection regulations. The system is compatible with the Microshade back up system.
7 in favour
2 abstained
CARRIED
4453 HIGHWAYS MATTERS
a) Training for the Speed Watch group is being organised by one of the volunteers.
b) It was agreed that the street market may go ahead as long as the appropriate insurance/risk assessment documents are provided to the clerk.
4454 ANNUAL PARISH MEETING
This matter was dealt with earlier in the meeting.
4455 DATE AND AGENDA ITEMS FOR THE NEXT MEETING
Annual Meeting of the Council May 1st 2018
Annual Parish Meeting May 15th 2018
Any business and payments, to be considered at a Parish Council meeting must be delivered to the Clerk for inclusion on the agenda at least 7 days prior to the meeting.
Nominations for Chairman and Vice-Chairman should be sent to the clerk before the next meeting.
Cllr LR gave her apologies for May 1st (23rd to 8th )
Cllr MS gave her apologies for the APM.

The meeting closed at 9.36pm

Minutes 6th March 2018

MINUTES OF SWAFFHAM BULBECK PARISH COUNCIL
MEETING NUMBER 461

Held at Downing Court on Tuesday 6th March 2018 starting at 7.30pm

Present: Cllr Sue Romero (SR); Cllr Mary Smith (MS); Cllr Gordon Reid (GR); Cllr Nicky Bates; Cllr Lynn Reed (LR); Cllr Robin Sewell (RS); Cllr Kay Ballard (KB);
Members: 9 Quorum: 3
Members of the Public:
Clerk: Mrs D Bayliss
D Cllr Allen Alderson
Mark Deas Cambridgeshire ACRE
2 Parishioners
Meeting opened at 7.30pm

4419 APOLOGIES FOR ABSENCE
Cllr John Trapp (JT); Cllr Peter Raby (PR);
4420 MEMBERS DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA
None
4421 OPEN FORUM FOR PUBLIC PARTICIPATION
Jamie – Would the parish council consider recycling bins alongside the litter bins in the village?
4422 NEIGHBOURHOOD PLAN – MARK DEAS CAMBRIDGESHIRE ACRE
Cllr Romero welcomed Mark Deas from Cambridgeshire ACRE and gave a brief summary of the council’s concerns about future development in the village which is in close proximity to Cambridge and the A14; and whether producing a Neighbourhood Plan might help address some of these concerns.
Cambridgeshire ACRE is an independent charity set up to support rural communities across Cambridgeshire. Mr Deas works on housing and planning matters across Cambridgeshire.
Developing a Neighbourhood Plan.
Under the Localism Act 2011 Town and Parish Councils can produce neighbourhood plans for their area, putting in place a vision and policies for its future development. It is a land use plan highlighting economic, social and environmental issues, and may include allocation of specific sites for development. It may cover a wide range of issues or it may focus on just one or two. Producing a neighbourhood plan can’t stop growth but it can have a say over the nature of the growth. It will take up to two years to complete and will not have any bearing on planning applications during that time. Once completed neighbourhood plans are a statutory document and must be used to determine planning applications in a neighbourhood area.
There is a serious commitment of time involved, and councils need to carefully consider the advantages and opportunities of writing a plan against the time and cost implications to help make an informed decision. Grant funding currently covers most costs.
There are three main stages of producing a neighbourhood plan:
• Making the decision to prepare a Neighbourhood Plan.
• Preparing the Plan
• Bringing the Plan into force.
The first steps include setting up a steering group and designating the area. The parish council is the qualifying body for leading the neighbourhood plan, however it is important that the process is open to the wider community and allows them to play an active role in preparation of the plan. The neighbourhood area may be the same as the parish boundary or it may relate to a smaller more focused area or it may include an adjacent parish council. Once the area is designated by the local planning authority, that authority is legally required to produce advice and assistance to the bodies producing the plan in its area.
The National Planning Policy Framework (NPPF) requires the plan to be evidence based and planning policies need to be based on clear, rational and proper understanding of the place they relate to. A review of existing evidence must be undertaken including socio-economic data for the parish and mapping of local areas and community or parish plans for the area. Effective community engagement is essential from the beginning of the process.
The neighbourhood planning regulations require the draft plan proposal to be subject to a 6 week consultation period before it is submitted to the local authority. Any comments received by the parish or town council have to be taken into account and a decision will need to be made as to whether or not to amend the plan.
At the final stage an independent examination of the plan will be carried out before it goes to a referendum in the community which is arranged by the local authority. In order for the plan to be adopted there has to be 50% +1 of the community in favour (of those who vote).
There is potentially an issue with neighbourhood plans; When the district council local plan cannot provide an acceptable 5 year housing supply, the local plan must be reviewed, therefore requiring the neighbourhood plan to be reviewed at the same time. The government has stated that they are trying to resolve this issue.
Support:
• Cambridgeshire ACRE charge £400 for an inception meeting after the area has been designated by the local authority. This charge has to be met by the parish council.
• A locality grant of £9,000 is available towards the cost of producing the plan. (Payment for additional hours for the clerk to the council has to be met by the parish council as the grant cannot be used to pay for these). The grant covers the cost of consultants/hall hire/flyers etc. Any other additional costs will have to be met by the council.
• Locality Website.
• There are a number of resources available from the district council’s in Cambridgeshire.
Questions for the Parish Council to consider are:
• To determine whether a Neighbourhood Plan is needed in your area, consider the following questions:
• What key issues are facing your community? Are they land use related?
• Is there concern about the way ECDC determine planning applications?
• Is there sufficient commitment and enthusiasm in the community?
• Can you identify people with the necessary skills to carry the plan forward?
• Would the parish benefit for the additional CIL monies?(25% as opposed to 15% without a plan)
Mark Deas left the meeting at 8.15pm
4423 TO APPROVE MINUTES OF MEETING 460 6th FEBRUARY 2018
It was proposed by Cllr RS and seconded by Cllr GR that the minutes of the meeting held on 6th February 2018 are approved and signed by the Chairman.
CARRIED
Cllr KB abstained from the vote as she was not at the last meeting.
4424 MATTERS ARISING including REPORTS FROM CLERK AND COUNCILLORS
(For information only)
• MS has not yet obtained the tree report and the trees have not been marked because of the weather.
• Cllr JT is writing a report for the council on his meeting with the Police and Crime Commissioner at Burwell Parish Council.
• A complaint has been received by Cllr SR about the condition of Fen Lane and has referred the parishioner to the County Councillor.
• The request to the council about the street market on 30th June will be included on the next agenda.
4425 COUNTY AND DISTRICT COUNCILLORS REPORTS
The District Councillors report was read out at the meeting.
There was no report from the County Councillor.
4426 PLANNING MATTERS
a) Planning Applications
18/00120/LBC The removal of a modern wood and glass partition wall between the dining room and hall passage way and the replacement and relocation of the alcove front door removing the porch from street view at The Old Fire Station 108-110 High Street, Swaffham Bulbeck for Mr Clem Robertson – no objection
18/00190/FUL Demolition of existing lean-to and erection of two storey extension at 85 High Street, Swaffham Bulbeck for Mr & Mrs Chadwick – no objection
b) Planning Approvals
17/02203/LBC Remove greenhouse, construct single storey extension, reduce chimney stack to create doorway, internal vaulted ceiling to include balcony area, insert French drains and soakaway at The Merchants House, 97 Commercial End, Swaffham Bulbeck for Mr Glynn
17/02201/FUL Remove greenhouse, construct single storey extension, reduce chimney stack to create doorway, internal vaulted ceiling to include balcony area, insert French drains and soakaway at The Merchants House, 97 Commercial End, Swaffham Bulbeck for Mr Glynn
17/02218/FUL Proposed conversion, partial rebuilding and extension at Agricultural Building, Hare Park Stud, Six Mile Bottom, Suffolk for AW Carpentry and Building Services Noted
4427 PARISH COUNCIL WEBSITE AND EMAIL MATTERS
c) The new website is now live and each parish councillor has a new email address specifically for council business. The link to the new site will be included in the next issue of the Bulbeck Beacon.
4428 PARISH COUNCIL RISK ASSESSMENT
It was proposed by Cllr MS and seconded by Cllr RS that the council approve the risk assessment as carried out by the policy review working group.
CARRIED
4429 POLICY REVIEW
It was proposed by Cllr GR and seconded by Cllr KB that the policy updates as outlined by the Clerk to the Council are approved.
CARRIED
4430 GRASS CUTTING CONTRACT
Tenders for the grass cutting contract were received from McGregor Services £5,510, Herts and Cambs Ground Maintenance£6,140 and Hamill Landscaping and Maintenance Services £5,600.
It was proposed by Cllr NB and seconded by Cllr LR that the Grass Cutting Contract is awarded for a period of 5 years to Herts and Cambs Ground Maintenance.
CARRIED
4431 FINANCES INCLUDING APPROVAL OF PAYMENT OF OUTSTANDING ACCOUNTS
a) It was proposed by Cllr GR and seconded by Cllr MS that the bank reconciliation for February is approved.
CARRIED
b) It was proposed by Cllr LR and seconded by Cllr MS that the March accounts are paid.
CARRIED
Cheque No; Payee Item Net VAT Total Power
Payments Since the Last Meeting
BACS Mrs D Bayliss Clerk’s Salary £501.90 £0.00 £501.90 LGA 1972 s112
BACS Royal Mail PO Box £215.00 £43.00 £258.00 LGA s1972 s50
Payments for Tonight’s meeting:
BACS HMRC Tax & NI £125.40 £0.00 £125.40 LGA 1972 s112
BACS Mr J Sugg Handyman Payment £100.00 £0.00 £100.00 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS Mrs D Bayliss Travel/Telephone £117.93 £0.00 £117.93 LGA 1972 s174
BACS Mrs D Bayliss Home Office Allowance £100.00 £0.00 £100.00 LGA 1972 s112
BACS JCS Bookkeeping Payroll £17.00 £3.40 £20.40 LGA 1972 s112
BACS Balfour Beatty Street Lighting Maintenance £30.00 £6.00 £36.00 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS Fenland Leisure Play Surfacing £1,151.10 £230.22 £1,381.32 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS Fenland Leisure Play Surfacing £532.00 £106.40 £638.40 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS Eyelid Productions Website Set Up and Support Fees £817.00 £0.00 £817.00 LGA 1972 s142
BACS SLCC Conference Fees £298.80 £0.00 £298.80 LGA 1972 s112
DDR ICO Data Protection Fee £35.00 £0.00 £35.00 LGA 1972 s50

4432 DENNY AND PLAY AREA MATTERS
a) • Cllr PR carried out the play area inspection and noted a few items for repair. These will be addressed in the spring by the handy man.
4433 CEMETERY MATTERS
It was agreed that the finance working group will consider whether expenditure on a cemetery package is feasible at the working group meeting when they discuss the year end figures, and will bring a recommendation to the next parish council meeting.
4434 HIGHWAYS MATTERS
a) The Clerk will order the correct paint for the telephone box in Commercial End and Cllr KB will recruit some volunteers to get the work underway. Clerk/KB
b) It was agreed that if there is a litter pick to be undertaken as part of the Great British Spring Clean, it should be arranged in discussion with the handyman.
c) 6 volunteers have come forward to get involved with the Speedwatch Group. The Clerk will set up the initial meeting/training for the group.
4435 CORRESPONDENCE/MATTERS FOR INFORMATION ONLY
a) Invitation to CAPALC AGM EOM Noted
b) CAPALC Bulletin Noted
4436 ANNUAL PARISH MEETING
The Annual Parish Meeting will be held on May 15th 2018 at Downing Court.
Items to be considered for the agenda include:
• Annual Report
• Neighbourhood Plan
• School Report
• Red to Green
• Relief in Need
• Handyman
• Toni Rogers – Forest Schools
• Pavilion Re-Development
4437 DATE AND AGENDA ITEMS FOR THE NEXT MEETING
April 10th, 2018- Date changed owing to Easter Holiday period.
Annual Meeting of the Council May 1st 2018
APM May 15th 2018
Any business and payments, to be considered at a Parish Council meeting must be delivered to the Clerk for inclusion on the agenda at least 7 days prior to the meeting.

The meeting closed at 9.45pm